Legal Secretary

Job Description

Job Description

We are looking for a highly organized Legal Secretary to join a respected law firm in California and provide dedicated support to a fast-paced litigation team. This contract opportunity offers the chance to contribute in a collaborative, team-focused environment while working alongside experienced legal professionals on complex matters. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy and discretion.

Responsibilities:
• Support a group of attorneys by managing day-to-day administrative and litigation-related tasks in a high-volume practice.
• Draft, revise, proofread, and finalize legal documents, correspondence, pleadings, and other case materials with close attention to formatting and accuracy.
• Prepare and submit electronic court filings in state courts and assist with federal filings as needed, ensuring compliance with applicable rules and deadlines.
• Create and update Tables of Authorities and Tables of Contents for briefs, motions, and other court submissions.
• Coordinate calendars, schedule meetings, and track important case dates to help attorneys stay organized and meet filing and hearing deadlines.
• Handle document production and maintain orderly electronic and physical case files for efficient access and retrieval.
• Process expense reports and reimbursement requests for attorneys in a timely and accurate manner.
• Use document management systems to store, organize, and retrieve legal records while providing general administrative support to attorneys and legal staff.• At least 3 years of experience in a legal secretary or similar legal support role.
• Prior exposure to litigation matters, with the ability to support attorneys in a deadline-driven environment.
• Hands-on experience with state court electronic filing is required; familiarity with federal court filing procedures is an advantage.
• Demonstrated ability to prepare legal pleadings, Tables of Authorities, and Tables of Contents.
• Proficiency with Microsoft Office applications, including Word, Outlook, and Excel.
• Experience working with document management systems in a legal setting.
• Strong communication, organization, and time-management skills with the ability to handle multiple assignments independently.