Personal & Administrative Assistant

Job Description

Job Description

Blackstone’s personal/administrative assistant to the president/owner is responsible for assisting in all things relating to administration, client relations, scheduling, errands and personal tasks between two companies. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment; at the marina, in the office or from home.

• Assists the president in various aspects of daily operations of his companies (marketing agency and yacht charters)
• Manages bookings, schedules, crew, agreements, payments and documents for charters
• Assists the president in personal scheduling, reporting and errands
• Manages and prioritizes email correspondence and communications on behalf of the president
• Collaborates with team members on specific needs pertaining to the president for each client and company projects
• Supports marketing initiatives, including social media, photoshoots and content creation
• Acts as a liaison between the president and clients, staff, crew and vendors
• Responsible for daily office needs
• Provides administrative support for special projects and events
• Handles confidential information with discretion and professionalism
• Helps oversee the maintenance, cleaning and organization of the office, yacht and workspace

Requirements

• MUST have experience working in a marketing agency or the yachting or marine industry
• Flexible and adaptable to shifts in priorities on a day to day basis - never a dull moment
• Ability to handle multiple priorities, strong organizational skills, and attention to detail
• Did we mention extreme attention to detail
• Able to grasp the overall functions of the day-to-day operations and anticipate needs
• Must be a get-it-done type of person who takes over responsibilities
• Exceptional people skills focused on relationships, communication, follow-up and collaboration
• A 2-year degree or experience in marketing, communication, yachting, advertising or related field
• Transportation, computer and typing skills a must
• Self-starter with a strong desire to learn and grow
• Proficient with Google Drive, Docs and Sheets
• Good understanding of office management

Benefits

Competitive salary, benefits, company perks and more.