Executive Assistant

Company Description MissionRT is dedicated to supporting and empowering customers whose mission is to protect and serve their communities. The company provides innovative tools and technologies that help professionals excel in critical fields and contribute to the greater good. Its solutions range from advanced surveillance systems to state-of-the-art medical devices, all designed to enhance safety, security, and operational effectiveness. MissionRT serves a wide range of applications where reliability, performance, and mission readiness are essential.

Role Description The Executive Assistant role at MissionRT is a part-time, on-site position based in Scottsdale, AZ. This role supports senior leadership with calendar management, meeting coordination, travel arrangements, and preparation of presentations and reports. The Executive Assistant will manage expense reports, maintain confidential records, organize files, and handle correspondence and communications on behalf of executives. Daily tasks include coordinating internal and external meetings, assisting with special projects, tracking action items, and ensuring smooth office operations. The position requires consistent on-site presence to provide timely, high-quality administrative and executive support.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Candidates should possess Administrative Assistance skills, such as document preparation, filing, and office organization.
• Candidates should possess skills in preparing and tracking Expense Reports and basic financial or travel documentation.
• Candidates should possess effective Communication skills, including professional written and verbal communication and stakeholder interaction.
• Strong attention to detail, ability to prioritize multiple tasks, and a high level of reliability and discretion.
• Proficiency with productivity tools (e.g., MS Office or similar suites, online calendars, and collaboration platforms).
• Experience supporting executives or senior managers in a professional environment is preferred.
• Associate’s or bachelor’s degree in business, administration, or a related field, or equivalent relevant experience.