Administrative Assistant: II
TPS Group
Timekeeping & Administrative Coordinator
Location: Carlsbad, CA Work Schedule: MondayFriday, 100% Onsite Pay Rate: $23$26/hour Employment Type: 2-Year W-2 Contract Conversion Potential: Strong potential for permanent employment based on performance
Position Overview
A leading Southern California utility company is seeking a dependable and detail-oriented Timekeeping & Administrative Coordinator to support its North Coast Electric district in Carlsbad. The primary responsibility of this position will be employee timekeeping and ensuring accurate, timely processing around payroll deadlines and pay-period closings. The coordinator will also provide general administrative support to the district, including maintaining schedules, logs, records, and other operational documentation. This is a fast-paced environment where accuracy, reliability, and the ability to meet firm deadlines are essential. The ideal candidate is highly organized, adaptable, and comfortable adjusting to changing business processes and priorities.
Key Responsibilities
- Manage and maintain employee timekeeping records for the district.
- Review timekeeping information for accuracy and completeness.
- Ensure timekeeping activities are completed accurately and within established pay-period deadlines.
- Identify and resolve discrepancies prior to payroll closing.
- Maintain a high level of accuracy while working under time-sensitive deadlines.
- Maintain employee schedules, departmental logs, records, and tracking documents.
- Perform data entry and general administrative support for supervisors and district personnel.
- Assist with documentation, reporting, filing, and record maintenance.
- Communicate with employees and supervisors to obtain missing or corrected information.
- Prioritize multiple assignments in a fast-paced operational environment.
Qualifications
- High school diploma or equivalent required.
- Previous timekeeping, payroll support, administrative, or operations support experience preferred.
- Proficiency with Microsoft Office, including Excel, Outlook, and Word.
Vacancy posted 6 hours ago
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