Financial Administrator

Financial Administrator (Bookkeeping & Payroll)

Maitri OBGYN | Burlington, VT
Hybrid (~4 hours onsite weekly, remainder remote) | 12-16 hours a week


Maitri OBGYN is an independent, patient-centered women's health practice rooted in compassionate, whole-person care. We are a team that shows up for our patients and for each other - and we're looking for a Financial Administrator who brings that same dedication to the behind-the-scenes work that keeps our practice running.

This role is the financial backbone of our day-to-day operations. You'll work closely with our COO and leadership team to ensure our financial processes are accurate, organized, and running smoothly - supporting the mission of providing exceptional care to the women and families we serve.

This position offers significant flexibility and is ideal for someone seeking meaningful part-time work with a mission-driven organization. While most work can be completed remotely, we anticipate approximately 3-4 hours onsite each week to support deposits and other financial operations.

What You'll Do

Accounts Payable
• Receive, code, and route invoices to the appropriate GL account and approver
• Obtain required approvals for all invoices and expense reimbursement requests
• Verify mathematical accuracy of invoices and reimbursement submissions
• Enter invoices into financial software and process approved payments
• Prepare and distribute checks for approved disbursements
• Maintain organized vendor files and supporting documentation
• Reconcile vendor statements and resolve discrepancies in a timely manner

Cash Receipts
• Deposit cash and checks in accordance with established procedures
• Reconcile credit card transactions on a monthly basis
• Post bank ACH deposits accurately and on schedule
• Record deposits and cash receipts in QuickBooks and maintain accurate supporting documentation

Payroll Administration
• Manage the bi-weekly payroll processing and submission, ensuring compliance with organizational policies and applicable payroll regulations
• Maintain payroll records and supporting documentation
• Coordinate with leadership regarding payroll changes, timekeeping issues, and employee updates
• Ensure payroll activities comply with organizational policies and applicable payroll regulations

Financial Reporting & Metrics
• Develop, monitor, and report on key performance indicators (KPIs) aligned to organizational goals
• Analyze operational and financial metrics to support strategic decision-making
• Provide recommendations for improving financial performance and operational efficiency
• Support the preparation of information used for leadership and partner meetings

Who You Are
• You hold a Bachelor's degree in Accounting or a related field (preferred), with at least 2 years of experience in bookkeeping, accounts payable, payroll administration, accounting support, or a related financial operations role
• Experience with QuickBooks or similar accounting software is strongly preferred
• Experience supporting a healthcare, medical, or professional services organization is a plus
• You're proficient in Microsoft Excel and Word, and comfortable learning new financial software platforms
• You're a self-starter who can work independently and thrive as part of a close-knit, collaborative team
• You bring strong organizational and record-keeping skills - details matter to you, and it shows
• You communicate clearly and professionally, both in writing and in person
• You manage your time well, adapt when priorities shift, and consistently follow through
• You care about doing things right and take pride in accuracy, integrity, and accountability

Perks & Benefits
• Compensation: $25-$30 per hour , depending on experience and qualifications
• Flexible, part-time schedule with hybrid work options
• Meaningful work supporting a respected, independent women's healthcare practice
• Opportunity to build and shape financial processes within a growing organization
• Collaborative, mission-driven team environment where your contributions have visible impact

Maitri OBGYN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.
Maitri OBGYN complies with all applicable federal, state, and local employment laws, including the Vermont Fair Employment Practices Act, the Americans with Disabilities Act (ADA), and the Fair Labor Standards Act (FLSA). This job description is not exhaustive; duties may be adjusted to meet the ev