Litigation Assistant

Litigation Assistant Join the mission to bring closure, justice, and peace to thousands of families. Our firm's bedrock is built on our client service standards to provide assurance, compassion, and empathy throughout the client experience. Our firm is one of the fastest growing injury and wrongful death law firms in the country, known for its results, client experience, structure, and high-performance culture. Amaro Law Firm is fast paced, committed to our core values, and an ideal environment for passionate professionals looking to make a difference in our community and in their clients' lives. The right candidate will gain access to a generous compensation package tied to what he or she can achieve based on their work ethic and production. We have 20+ years of experience in personal injury, wrongful death, insurance claims, and commercial litigation, with a renowned reputation in truck wrecks, catastrophic injury cases, and wrongful death litigation and trial work. Our firm provides comprehensive training, supports continuing legal education, and maintains a supportive culture for growth. We are looking for someone who takes ownership, is a lion for clients, and feels a calling to build a reputation and a lasting career in the industry. Our Culture At our core, we operate with a results-driven mindset. Every role from intake to case management to attorneys understands how their work directly impacts case value, client experience, and firm growth. Team members are empowered to make decisions, solve problems, and continuously improve processes rather than simply move files from one stage to another. Unlike many law firms, Amaro is run like a corporation with high service standards and a high-performance culture, using EOS, KPIs, OKRs, SOPs, and other standard corporate strategies and tactics to maximize our efforts for our clients while maintaining organization, standards, and efficiencies. Job Summary We are seeking a Litigation Assistant to support attorneys and paralegals by handling essential case tasks, allowing them to focus on high-level legal work. This full-time, in-office role in Houston, TX requires a proactive, detail-oriented team member who can anticipate needs and help keep cases moving efficiently. Responsibilities include managing case files, maintaining client communication, assisting with medical records and litigation support, and ensuring all data and deadlines are accurately tracked in the firm's case management system. Success in this role directly supports attorney productivity, case velocity, and client experience and offers strong opportunities for long-term career growth within the firm. Key Responsibilities Maintain regular client communication in accordance with firm guidelines. Return client calls promptly following firm service standards. Conduct client exit surveys and assist in generating positive client reviews. Assist attorneys and paralegals with file setup, organization, and document management. Ensure all case data is accurate and up to date in case management systems. Manage correspondence, including mailing, emailing, scanning, and filing documents. Perform clerical duties such as copying, redacting, and organizing records. Assist in preparing materials for hearings, depositions, mediations, and trials. Monitor litigation calendars and verify deadlines are properly entered and tracked. Assist with discovery processes, including Discovery Written Questions (DWQs) and follow-ups. Maintain organized electronic and physical case files. Verify and update medical expenses and balances in case management systems. Assist in collecting and organizing medical records, bills, and liens. Assist in lien resolution and medical provider communications. Support verification of balances prior to mediation or trial. Key Characteristics Punctual and reliable. Highly self-motivated. Strong sense of accountability and follow-through. Collaborative and team-oriented. Professional demeanor. Detail-oriented with a commitment to accuracy. Results-driven with a focus on efficiency and client service. Required Experience High school diploma required; some college experience preferred. 14 years of experience within a plaintiff's personal injury firm. Prior litigation experience preferred. Proficient in Microsoft Office. Familiarity with Filevine or similar case management software. Excellent verbal and written communication skills. Experience working in a fast-paced professional environment. Highly organized with strong attention to detail. Strong ability to prioritize, multitask, and meet deadlines. Demonstrated ability to work independently and make sound decisions. Compensation & Benefits Competitive salary Comprehensive medical, dental, and vision coverage (no cost to employees) 401(k) with employer matching Generous paid time off Paid parental leave Professional development assistance Life insurance Schedule MondayFriday (in office) 8-hour shifts Amaro Law Firm is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. We are not looking to receive 3rd party candidate submissions at this time.