Executive Assistant

Compensation & Benefits Hourly Rate: $41-44/hour, plus yearly bonus Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation. Benefits Information: Day1 Medical, supplemental health, dental & vision for FTe employees who work 30+ hours Best-in-class well-being programs Annual, no-cost health assessment program Blueprint for Wellness HealthyMINDS mental health program Vacation and Health/FlexTime 6 Holidays plus 1 My Day off FinFit financial coaching and services 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service Employee stock purchase plan Life and disability insurance, plus buy-up option Flexible Spending Accounts Annual incentive plans Matching gifts program Education assistance through MyQuest for Education Career advancement opportunities and so much more! Position Overview We are seeking a highly experienced, proactive, and trusted Executive Assistant to support our Chief Marketing and Communications Officer (CMCO) and select senior leaders. This role is designed for a seasoned professional who thrives in a fast-paced, high-performance environment and is committed to building a long-term career in executive support. The Executive Assistant will serve as a key partner to the CMCO, operating as an extension of the office to ensure seamless prioritization, coordination, and execution. Success in this role requires exceptional judgment, the ability to anticipate needs and act proactively, and a strong understanding of organizational dynamics. The ideal candidate is highly organized, adaptable, and responsive, with a natural ability to build relationships and maintain alignment across leadership and the broader Executive Assistant community. This role requires in-person presence (3 days) at our Secaucus, NJ office to ensure strong collaboration and connectivity. Responsibilities Serve as a trusted partner to the CMCO, managing priorities, time, and focus to enable maximum effectiveness Manage complex and dynamic calendars, proactively identifying conflicts, making trade-offs, and ensuring alignment to business priorities Anticipate needs and take action ahead of direction, adapting quickly to real-time changes in a high-velocity environment Act as a gatekeeper and facilitator for inbound requests, exercising sound judgment to prioritize and route effectively Coordinate and prepare for critical meetings, including Board of Directors meetings, earnings calls, and external engagements Prepare, maintain, and manage high-quality materials for Board and senior leadership meetings Manage executive communications, including drafting correspondence, screening inquiries, and ensuring timely follow-up Arrange complex travel, ensuring all logistics and contingencies are proactively addressed Develop and maintain systems to track priorities, deadlines, and key deliverables Process and manage expense reporting accurately and efficiently Build strong, collaborative relationships across the Executive Assistant network to ensure alignment and seamless coordination across leadership Maintain a high level of discretion and professionalism in handling confidential and sensitive information Provide support outside of standard business hours as needed to meet the demands of the role Qualifications Bachelor's degree or equivalent practical experience 8-10+ years of experience supporting C-level executives in a fast-paced, complex environment Demonstrated commitment to building a career in executive support, with a focus on long-term partnership and excellence in the role Exceptional organizational skills with the ability to manage multiple priorities and shifting demands with speed and accuracy Proven ability to anticipate needs, operate proactively, and exercise strong independent judgment Strong interpersonal skills with the ability to build trust and relationships across all levels of the organization High emotional intelligence and awareness of organizational dynamics, culture, and stakeholder needs Excellent written and verbal communication skills High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and related tools Demonstrated ability to handle confidential information with discretionProfessional, calm, and solutions-oriented approach in high-pressure situations Highly responsive, accessible, and adaptable in a dynamic environment Ideal Candidate Thrives in a fast-paced, high-expectation environment Takes pride in enabling executive effectiveness through proactive support Enjoys building strong relationships and acting as a connector across teams Values depth of expertise and long-term impact within the Executive Assistant profession Equal Opportunity Employer Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status. #J-18808-Ljbffr