Accounts Payable & Procurement Specialist

Job Description

Job Description

Center for Youth: Started BY YOUTH FOR YOUTH. We partner with youth to realize their full potential, by creating opportunities, removing barriers and promoting social justice. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientation, disabilities and beliefs.Overview: The Accounts Payable & Procurement Specialist works closely with the Director of Finance and the other Finance Department staff. The Accounts Payable & Procurement Specialist is responsible for ensuring maintenance of and adherence to all agency Accounting Policies and Procedures. S/he will perform tasks in order to properly reflect the financial position of the agency and for the development of expense projections. The Accounts Payable & Procurement Specialist is responsible for the timely gathering and preparation of information necessary for management reporting, planning, analysis and decision making. The Accounts Payable & Procurement Specialist performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions, Purchasing and Inventory. S/he works closely with the agencies outside auditors in the preparation of information essential to the completion of the annual audit process.Schedule: Full time, 37.5 hours per week . Monday- Friday 9am-5:30pmResponsibilities:Maintain agency fiscal records via Automated Fund Accounting SystemEnter and post transactions to proper funds and accountsGenerate on an as needed basis custom reports utilizing the Automated Fund Accounting System – currently QuickBooks Enterprise Solutions: Nonprofit 22Match and research invoices and purchasesInput and manage Accounts Payable, Purchases and InventoryPerform check runs on a weekly basis and process emergency checks when neededCoordinate the purchasing of supplies, and services for all departments and programsTrack delivery/disbursement of purchased items and resolve any issues with delays, quality, or returnsPrepare and issue purchase orders based on approved requisitions and budgetsMaintain accurate records of purchases, contracts, and vendor communicationsMonitor inventory levels and reorder supplies as needed to ensure uninterrupted operationsMonthly reconciliation of Petty Cash, Bus Pass, Gift Card and Laundry Quarter inventoryManage vendor W-9 forms and prepare annual 1099 formsAssist staff with signing out and returning credit cards, bus passes, gift cards and laundry quarters while maintaining accurate recordsOversee and manage master files and electronic filing systemsProcess deposits of all cash receipts into the agency bank accounts dailyDevelop off-line reports as required to support agency managementEnsure agency compliance with Generally Accepted Accounting Principles (GAAP)Act as liaison to agency vendors, auditors and funders' contract management personnelPerform other work as assigned by the Director of FinanceRequired Qualifications: Bachelores Degree in Accounting, and 3 years' experience in account or a related field OR Bachelors Degree and 3 year's related experienceSkills: Advanced knowledge in QuickBooksBasic knowledge in WindowsIntermediate knowledge in MicrosoftAdvanced knowledge of Microsoft Office & Internet ExplorerPay Rate: $22- $24 per hour The Center for Youth Provides Equal Employment Opportunities