Accounts Payable Supervisor

Job Description

Job Description

NOTE: This is a full-time position and will be on-site at our corporate headquarters in Franklin, TN.

Summary: Responsible for overseeing Accounts Payable team and processes, vendor maintenance, invoice verification and reconciliation, invoice entry and payment processing.

Essential Functions:

• Oversees Accounts Payable team, supervising their daily activities and questions and monthly close process for Accounts Payable.
• Creates and documents Accounts Payable processes.
• Training new accounts payable employees.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issues voids or stop-payments when necessary.
• Process monthly rent payments; process and pay real estate/personal property bills
• Main contact for vendor questions and resolution of issues.
• Maintenance of AP automation software to include workflow updates, user updates, vendor card updates
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Notifies Controller about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect.
• Review vendor statements and contacts vendors to resolve unpaid invoices.
• Route and verify invoices are properly approved.
• Organize and upload all vendor invoices into AP software.
• Maintains accounting ledgers by verifying and posting account transactions.
• Sets up new vendors and maintains vendors and other AP data fields in the ERP system.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records and filing documents.
• Reviews vendor invoices to determine if use tax needs to be accrued.
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.
• Compile list of invoices to be accrued at period end and create journal entry
• Reconcile AP related balance sheet accounts

Qualifications & Requirements:

• Associates degree in Accounting or equivalent work experience.
• 5+ years of Accounts Payable experience.
• Leadership experience including leading an AP team.
• PC proficiency including AP software, Excel and Outlook.
• Above average skills in 10-key and data entry.

Competencies:

• Pleasant demeanor and customer service focus.
• Verbal and written communication skills.
• Organizational and planning skills.
• Problem analysis and problem-solving skills.
• Attention to detail and accuracy.
• Confidentiality.
• Stays focused on work.