Accounts Payable Specialist

Description This position performs a variety of tasks related to the College's financial activities relying upon established policies, procedures, and guidelines originating with the department or the College as they relate to the various accounts payable and procurement needs of WCTC. These tasks include but are not limited to a variety of accounting, record‑keeping, accounts payable, and procurement work. Requires the ability to exercise judgment and the ability to analyze and recognize discrepancies or deviations from standard procedures and policies and to bring identified problems to resolution. Characteristic Duties and Responsibilities Essential duties and responsibilities: This position description should not be interpreted as all‑inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job‑related responsibilities and tasks other than those stated on this description. Establish and maintain vendor accounts including W-9 collection, vendor set up, and ACH verifications. Review, verify and process vendor invoices daily. Ensure proper approvals, review account coding, verify payment terms, and maintain compliance with established policies and procedures. Prepare and process bi‑weekly payments via check and ACH. Review, verify and process purchase/travel card transactions. Assist with user set up and training for purchase card users. Prepare monthly and annual reports to the College Board, including monthly accounts payable report and annual vendor payment history report. Assist with procurement functions including but not limited to competitive bidding, requests for quotations and proposals, purchase order processing and monitoring, and vendor contract review in accordance with institutional policies and applicable regulations. Respond to questions from employees, vendors, and students and resolve problems concerning payments, invoices, late fees, payment procedures, solicitations or other concerns within established guidelines. Provide financial accounting system training and assistance to others. Participate in and contribute to assignments and special projects of a similar nature and level. Minimum Qualifications Required Knowledge, Skills, and Abilities Knowledge of office and standard accounting principles, practices and procedures Working knowledge of word processing and spreadsheet applications. Ability to type at least 50 words per minute using proper Business English grammar, spelling and punctuation. Must be able to create and use complex Excel spreadsheets. Aptitude for data entry and calculator. Proficient in performing mathematical calculations such as percentages and ratios. Familiarity with microcomputer applications and computerized accounting systems Ability to reconcile financial documents/reports Good critical thinking and analytical skills Ability to work under pressure to meet deadlines Ability to work effectively with other staff, students, financial institutions, other agencies and companies, and the general public Highly competent for accuracy and detail Ability to read, understand, and explain complicated procedures and regulations; to communicate effectively both orally and in writing; and to organize and schedule work priorities effectively Educational and Experience Requirements High school diploma or equivalent experience One year of post‑secondary education in accounting, purchasing or related field Two (2) years of work experience in the area of general accounting Associate's degree in Accounting is desirable Supplemental Information The Accounts Payable Specialist position supports the Financial Accounting Services team and is available on or before 07/01/2026. The position is a 40‑hour per week role. Typical hours: Monday through Friday, 8:00 a.m. to 4:30 p.m. Benefits Competitive compensation Comprehensive Benefits Package including health, dental, vision, life, long‑term disability, supplemental life, flex spending accounts, and much more Generous time off and holiday schedule Eligibility in the Wisconsin Retirement System (ETF) Opportunities for professional growth and development (including tuition reimbursement, tuition waiver) Well‑being activities to support personal and professional well‑being Collaborative and supportive team environment Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization through employment. Verification of employment eligibility will be required upon hire. WCTC does not provide employment‑based visa sponsorship. #J-18808-Ljbffr Waukesha County Technical College