Payroll Assistant (000148)

Job Description

Job Description

Duties:
Process payroll for hourly and salaried employees. Provide assistance in entering and paying all wage garnishments.
Process property payroll transfer reports.
Ensure benefits deductions are accurate.
Conduct audits to ensure accuracy and maintain data integrity.
Provide support to leadership team for various other accounting related projects.

Skills:
1 year experience.

Education:
High School Diploma/GED required.
Proficiency with Microsoft Office (Word, Excel, Outlook), QuickBooks and Pay Choice or Payroll Associates experience preferred.

Languages:
English: Read, Write, Speak

Schedule Notes:
\'Timekeeping Role Onsite @ Central Office M-F, 35 hours per week, 7 hours per day, 1 hour unpaid lunch The Timekeeper is responsible for maintaining accurate employee time and attendance records to support timely and accurate payroll processing.
This is an important role on the Payroll team as Timekeepers ensure time reporting complies with organizational policies, labor agreements, and regulatory requirements.
A Timekeeper reviews, audits, and processes employee timesheets, resolves discrepancies, and ensures proper documentation for leave balances, overtime, and other pay-related transactions.
This position requires strong attention to detail, confidentiality, and the ability to work effectively in a fast-paced environment.

Time and Attendance Administration
Review and process employee timesheets for accuracy, completeness, and policy compliance.
Monitor daily time entries, missed punches, and scheduling exceptions.
Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility.
Ensure time approvals are completed by supervisors prior to payroll deadlines.

Payroll Support
Prepare and submit approved time records and adjustments for payroll processing.
Investigate and resolve timekeeping discrepancies and errors.
Reconcile payroll adjustments related to timekeeping errors or late submissions.
Maintain documentation supporting payroll transactions Leave and Absence Tracking
Track and record employee leave usage including annual, sick, comp, FMLA, and other approved absences.
Verify leave balances and ensure appropriate leave codes are applied.
Coordinate with other teams regarding leave of absence
Updating the timekeeping system based on employee status.

Minimum Qualifications
High school diploma or GED required.
Associates or Bachelor degree in Business Administration, Human Resources, Accounting, or related field preferred
Minimum 2 years of experience in payroll and timekeeping (i.e. Garnishments, Taxes, Year End activities).
Analytical skills related to retro calculations of pay and time required

Preferred Qualifications
Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft.
Knowledge of union contracts and public sector payroll practices.
Experience supporting large employee populations.

Skills and Competencies
Strong attention to detail and accuracy
Knowledge of payroll and timekeeping procedures
Excellent organizational and time management skills
Strong interpersonal and customer service skills
Ability to maintain strict confidentiality
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to manage multiple deadlines in a fast-paced environment
Ability to work in multiple systems simultaneously\'\'