Administrative Assistant

Description of Company: This company is one of the most prominent privately-owned real estate firms in the United States, with a premier portfolio of assets and developments across the globe. It invests heavily in its talent, fostering a collaborative, entrepreneurial culture where employees are encouraged to take on new challenges and make a real impact. Position Overview: Seeking an Administrative Assistant to provide comprehensive support to a team and Vice President. This role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced corporate environment. Responsibilities: Manage calendars with the ability to anticipate conflicts, prioritize meetings, and handle last‑minute changes Book travel and accommodations as needed Prepare and process expense reports Coordinate and order office supplies Manage the legal invoice process, including tracking, facilitating internal review and approval, communicating revisions with outside counsel, submitting approved invoices for processing and payment, and liaising with accounting and outside counsel Assist with ad hoc special projects as assigned Required Experience/Skills: Bachelor’s Degree required Minimum of 2+ years of administrative assistant experience in a corporate or legal environment High level of discretion handling confidential data and information Professionalism and maturity in all interactions Strong verbal and written communication skills Excellent time management and organizational skills Detail-oriented and a team player Proficient in Microsoft Outlook, Word, Excel, and PowerPoint Ability to work effectively with a wide range of management levels Comfortable in a fast-paced environment with the ability to multitask, shift direction easily, and prioritize Preferred Experience/Skills: Experience supporting senior executives or legal teams Familiarity with legal invoice processing systems Advanced skills in Microsoft Office suite Strong problem‑solving and project management abilities Education Requirements: Bachelor’s degree in Business Administration, Communications, or a related field #J-18808-Ljbffr Atrium