Administrative Assistant

Administrative Assistant

Position Type Full Time Category Admin - Clerical

Position Summary

Performs broad administrative and staff support duties for the organization. Prepares reports and presentation materials. Monitors all incoming phone calls for branch or corporate office. Receives and responds to correspondence. Receives and directs visitors. Schedules meetings, and performs other clerical duties to support the daily business.

Key Competencies

Building Collaborative Relationships Innovation / Creativity Adaptability Developing Self & Others

Essential Functions

• Answers and directs all telephone calls including taking messages from a variety of sources and determining where best handled
• Greets visitors to Capital
• Assists all departments with routine functions as assigned
• Assists all departments with projects as needed
• Arranges travel schedules for office personnel as requested
• Operates and maintains postage machine, fax machine and copier
• Monitors incoming and outgoing faxes – copying and distributing as needed
• Composes and types routine correspondence
• Handles flow of mail from pickup to distribution to appropriate departments
• Organizes and coordinates meetings in and out of the office
• Tracks the schedules of all office personnel as needed
• Maintains and reorders office supplies as needed
• Perform other work-related duties as assigned by your supervisor and be flexible and adaptable to changes that will occur during the course of employment

Qualifications

Education / Experience and Skills

• High School Diploma.
• Minimum of two years of experience in administrative field.
• Detail-oriented with ability to produce consistent error-free results.
• Ability to be collaborative and provide helpful communication to management, peers and customers.
• Working knowledge of office equipment; computer terminal, calculator, copier, fax machine and telephone equipment.
• Minimum keying speed of 45 WPM.
• Good working knowledge of PC software programs such as Microsoft Word, Excel and PowerPoint.
• Ability to model the Capital values and to provide innovative solutions.
• Ability to drive and be accountable for results in a fast paced environment.

Abilities

• Must be able to lift, carry, push, or pull up to 5 pounds 5% or less of the workday.
• Must be able to stoop, kneel, crouch, or crawl 5% or less of the workday.
• Must be able to sit and walk or otherwise move around for prolonged periods of time throughout the workday.
• Must be able to use a keyboard and do manual tasks for prolonged periods of time throughout the workday.