Administrative Specialist

DutiesServes as the office timekeeper with responsibility for timely submission of employee’s time and attendance data via the electronic TATAL application. Maintains accurate and complete time and attendance records for personnel.Prepares travel arrangements for office staff, applying knowledge of U.S. and overseas travel regulations and allowances when preparing itineraries. Prepares request for passports, travel advances, and travel arrangements.Maintains office supplies, including periodic review of resources and submitting additional requests. Prepares requests for purchases of office supplies, equipment, and furniture.Develops a standardized system of filing to maintain records of information for access by office members.Monitors, reviews, and screens all phone calls, visitors, action requests, and correspondence and determines their nature, purpose, and disposition to be taken.Develops implementing instructions and other guidance for dissemination, notification, and compliance changes in procedures, processes, methods, and policy requirements to Office staff. U.S. Department of State