Administrative Assistant

Do Work That Matters. In a Culture That Means It.

Be part of a team that values connection, accountability, and real impact.

Why Access?

Because how we work matters just as much as what we do. At Access, our Culture Playbook isn't a poster on the wall - it's how we show up for each other and for the people we support.

You'll be part of a team that is:

• Clear about expectations
• Supportive and accountable
• Focused on outcomes that matter to people.

And committed to helping people live the healthiest and fullest lives possible - while making sure out staff can do the same.

Location: Middletown, NY (Scotchtown)
Hours: M-F 8:30 am to 5 pm
Pay: $19.50- $21.00 per hour

About the Role

We're seeking a highly organized and detail-oriented Administrative Assistant to support the Community Habilitation (Com Hab) program. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple responsibilities, and takes pride in supporting program operations that serve individuals with intellectual and developmental disabilities.

The Administrative Assistant plays a key role in ensuring smooth program operations by coordinating documentation, maintaining databases, preparing reports, and supporting leadership with scheduling and communication.

Key Responsibilities

Program & Leadership Support

• Provide administrative support to the Vice President, Program Director, and Team Leaders
• Manage calendars, scheduling, and meeting coordination
• Prepare meeting materials and draft meeting minutes
• Assist with program reports, spreadsheets, and documentation

Office Operations

• Manage daily emails, phone calls, and general correspondence
• Maintain organized filing systems and program documentation
• Order office supplies and assist with general office operations
• Perform additional administrative duties as needed to support program operations

Documentation & Data Management

• Maintain accurate program records and documentation
• Enter and manage data in program systems including IRMA, Choices, eVero, and Daily Management dashboards
• Assist with intake documentation, DDP2 forms, and program records
• Support preparation for internal and external audits

What We're Looking For

• Strong organization and attention to detail
• Professional communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• Collaborative and service-oriented mindset
• Experience supporting program leadership and coordinating administrative processes

Technical Skills: Microsoft Office (Excel, Word, Outlook, PowerPoint); experience with database systems and reporting tools preferred

Education/Experience: High school diploma required. Administrative experience in healthcare, human services, or nonprofit settings preferred.

An Equal Opportunity Employer, including disability and Veterans