Accounts Receivable Billing Specialist

If interested in applying for this position, an assessment link is required upon completion of an application OverviewBotanical Designs and its affiliates, Foliage Design Systems, McCaren Designs, Good Earth, Articulture Designs, and Four Seasons Greenery are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday décor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.Summary Description:Botanical Designs is seeking a highly motivated, experienced Accounts Receivable Specialist with ASPIRE and /or Service Titan experience to join its Finance team. The successful candidate will need to be flexible and a proactive team member in a rapidly changing and growing organization. The Accounts Receivable Specialist will help manage the financial transactions within the organization to ensure it receives payments on time and in full. This role is primarily responsible for billing customers timely and accurately, including project/installation billings and recurring monthly maintenance billings. In addition, this role will manage and process incoming payments, reconcile accounts, communicate with customers, and partner with various teams throughout the organization.Job Duties and Responsibilities (Essential Functions):In a landscape maintenance company using Aspire, this role is:More operationally tied (reviewing work tickets, contracts, services)Less pure accounting and more billing systems + process ownershipOften involved in fixing workflow gaps and billing errors, not just posting paymentsWill Also include:Create invoices and account statements according to company practices; submit accurate and timely invoices to customers in accordance with Company revenue recognition policies and in line with GAAPMaintain and update customer records, including name or address changes, mergers, mailing attentions, and billing preferencesPrepare, post, verify, and record customer payments and transactions related to accounts receivableResearch and resolve customer discrepancies and past-due amountsProactively communicate with accounting, sales, and customers regarding standard past-due accounts and collectionsProvide helpful assistance and documentation to customers as needed, including form W9, certificates of insurance, payment processing information, etc.Reconcile accounts receivable and additional GL accounts as assignedPrepare ad hoc analysis as neededProcess periodic sales tax filingsPartner with the accounting team, as well as other teams in the organization, to implement best practices and process improvementsPerform other related duties as assignedKnowledge / Skills / AbilitiesExperience with billing and collectionsExcellent verbal and written communication skillsProficient in Microsoft Teams and Microsoft 365Experience is strongly preferred with a service management software, such as Aspire or Service TitanProficiency with a mid-level ERP system, such as AcumaticaUnderstanding of sales tax requirementsAbility to work independently and as part of a team in a fast-paced environmentResults oriented – ability to manage and meet deadlinesAbility to think critically, anticipate work needs, and interact professionally with customersExcellent problem-solving skillsHighly organized and attentive to detailLevel Requirements:High school diploma or equivalent required; associate or bachelor’s degree in accounting preferredAt least two years of related experience requiredBenefits for Full Time Eligible Include:Medical with contribution coverages on our health program as defined by planDental as defined by planVision as defined by plan401K as defined by planPaid Holidays as defined by company policyPersonal Time Off (PTO) based on the accrual allotment as defined by the company policyPhysical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to stand for extended periods of time.The employee is frequently required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20-40 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Varied Field Environment performing outdoor work with moderate to occasional loud noise.This is a minimal description of duties and is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of business demands change, so may the essential functions of this position. #J-18808-Ljbffr