Senior Administrative Assistant

Administrative Assistant

AMECO, a North American leader in Construction Site Services, Product Distribution, and Equipment Rental is seeking an experienced Administrative Assistant. This position provides high level administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization, communication, and coordination. The ideal candidate is detail-oriented, proactive, and able to handle multiple priorities in a fast-paced environment.

Key Responsibilities:

• Perform general clerical duties, including answering phones, responding to emails, and managing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements for those that do not have access to SAP Concur or Ramp card.
• Prepare reports, presentations, and documents as requested.
• Maintain filing systems (electronic and paper) and update records accurately.
• Greeting visitors and managing incoming and outgoing mail and deliveries
• Monitors/updates Facilities Maintenance schedule.
• Monitors, schedules events and luncheons.
• Support budgeting, purchasing, and expense tracking processes.
• Coordinate office supply inventory and reorder materials as needed.
• Supports and assists with special projects, events, functions to include socials, vendor lunches and specialized training.
• Maintains compliance with all applicable policies and procedures and global standards.
• Adheres to and supports AMECO's Health, Safety and Environmental policies.
• Effectively develops and applies core job skills and participates in department meetings, trainings and functions, as requested.
• Meets job expectations, including attendance and punctuality.
• Maintains facility promotional inventory of apparel, hard hat stickers, etc.
• Coordinate office shipments with warehouse.
• Provide admin support for warehouse operations.
• Support accounting with lockbox mailings.
• HSE Proctor perform monthly office fire extinguisher inspections, meeting attendance and input of paper safety observations into HSE management system.
• Coordinate facility bids for management.
• Provide operational support in the form of writing operational policies, guidelines, and procedures by direction of the Operations Manager/Director of Operations.
• Coordinate with the Employee Engagement Committee to host employee sponsored events and fundraisers.
• Administrative support to C-Suite as requested.
• Other duties as assigned.

Education: High school diploma or equivalent required; associate or bachelor's degree preferred.

Experience: 3+ years of administrative or office support experience.

Minimum Qualifications:

• Strong computer skills, proficient in Microsoft Office Suite (Word, Excel, Outlook, Copilot PowerPoint, DocuSign)
• Able to write routine reports, analysis and correspondence
• Strong verbal and written communication skills with high standard of professionalism
• Excellent planning, organizational and time management skills, with ability to set priorities and workflow to accomplish day-to-day tasks in a timely manner
• Effective problem-solving skills, with the ability to provide workable solutions
• Able to work independently with little direction, self-reliant
• Attentive to details
• Persistent and results oriented
• Must be flexible and able to change focus as priorities dictate
• Ability to handle sensitive/confidential information with discretion

Work Environment:

• Typical office setting + Occasionally required to lift of up to 20 lbs.
• Must be able to work overtime as workload dictates.