Facilities Administrative Assistant

Administrative Assistant – Facilities Department As the Administrative Assistant for the Facilities Department, you play a key role in ensuring smooth day-to-day operations by providing high-level clerical and communication support to the Director of Facilities and Facilities Managers. You are responsible for managing internal and external correspondence, scheduling meetings, relaying critical messages, and maintaining accurate records. Your professionalism, organizational skills, and friendly demeanor help foster a positive environment for team members, vendors, and guests, directly supporting the department's operational efficiency and service excellence. Responsibilities Provide timely and courteous guest service consistent with the company's guest service culture. Maintain organized and accurate departmental records, including personnel files, vendor documents, and facilities-related paperwork. Receive, open, time‑stamp, and route incoming mail to the appropriate individuals in the Facilities Department. Enter associate time and attendance data into Kronos, apply attendance points, and ensure associates are informed of updates or documentation requirements. Support the Director of Facilities and Facilities Managers by scheduling meetings, preparing paperwork, and managing communications both internally and externally. Ensure compliance with all applicable gaming laws and company internal controls, policies and procedures, Title 31, and federal regulations, if they apply to the position. Perform other duties as assigned. Qualifications 3 years of administrative or facilities-related experience; experience in construction or engineering environments highly desired. Ability to follow instructions and complete tasks accurately in a fast‑paced, detail‑oriented environment. Strong communication skills and willingness to work as part of a collaborative team. Committed to fostering a respectful, inclusive, and safety‑conscious work environment. Ability to access and input information using a moderately complex computer system. Skilled in Microsoft Office Suite, including Outlook, Excel, and Word; familiarity with collaboration tools like Microsoft Teams. Experience with CMMS Software, HotSos, or other facilities systems preferred. Experience with Workday preferred. Requirements This position is classified as safety‑sensitive and requires successful completion of a pre‑employment drug screening, including testing for marijuana. At least 21 years of age. High school diploma or equivalent required. Ability to effectively communicate in English, both written and verbal. Obtain and maintain all work cards as required by the company. Verify right to work in the United States. Physical Requirements Occasionally push/pull up to 25 lbs. Occasionally lift and/or carry up to 25 lbs. at floor, knee, waist, and chest levels. Occasionally squat, kneel, reach, bend, twist. Regularly sit and work at a desk or computer. Occasionally stand and walk. Ability to use tools or equipment requiring a high degree of dexterity. Work Environment Potential conditions: indoor, noisy, smoky, extreme hot cold temperatures, slippery surfaces, exposure to dust, fumes, and/or gases. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation. If you need reasonable accommodation to complete the online application, please contact the Employment Team office at View phone number on click.appcast.io. #J-18808-Ljbffr [1002 AC Decatur] Arizona Charlie's, LLC