Administrative Coordinator

Location: Onsite, Monday-Friday, 8:00 AM - 5:00 PM

Pay Rate: $21.63 - $22.83/hour

Qualifications

• High school diploma or equivalent required

• 1-3+ years of administrative, customer service, data entry, or office support experience

• Strong verbal and written communication skills

• Comfortable making outbound phone calls throughout the workday

• Excellent organizational and follow-up skills

• Strong attention to detail and accuracy

• Ability to manage multiple tasks in a fast-paced environment

• Proficiency with Microsoft Outlook, Word, and Excel

Position Overview

Our client is seeking a detail-oriented Administrative Coordinator to support a large-scale vendor management project. This position is ideal for candidates who enjoy administrative work, relationship-building, data management, and working in a structured environment.

In this role, you will maintain vendor records, collect and verify required documentation, update account information, and communicate directly with vendors to ensure compliance and accuracy. Candidates should be comfortable spending a significant portion of their day making outbound calls and following up on documentation requests.

Key Responsibilities

• Manage and maintain vendor account information within company systems

• Contact vendors via phone and email to obtain required documentation and updates

• Verify and update tax forms, contact information, and other account records

• Process account changes and record updates with a high level of accuracy

• Track outstanding requests and follow up regularly to ensure completion

• Review documentation for completeness and compliance

• Maintain detailed records of vendor interactions and project activity

• Generate status updates and progress reports as needed

• Collaborate with internal teams to resolve account-related issues

• Ensure all work is completed accurately and within established timelines

Job Type & Location

This is a Permanent position based out of Schaumburg, IL.

Pay and Benefits

The pay range for this position is $21.63 - $22.83/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Schaumburg,IL.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.