Budget Specialist I or Budget Specialist II

Job TitleBudget Specialist I or Budget Specialist IIAgencyEast Texas A&M UniversityDepartmentCollege of Innovation and DesignProposed Minimum SalaryCommensurateJob Location,Job TypeStaffJob DescriptionINSTRUCTIONS TO APPLICANT:During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.Use the Upload button to add each document.You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.Incomplete or improperly submitted applications may be excluded from consideration.Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.Apply here whether you are applying for the Budget Specialist I or Budget Specialist II position.Please provide the following documents:Cover LetterResume/CVThree professional references with complete contact information (Unsolicited letters of recommendation will not be considered).Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.If you need assistance, please contact us at View email address on click.appcast.io Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.SUMMARY:The Budget Specialist I, supervised by the Dean of the College of Innovation and Design, performs routine budget preparation, reviews and approves moderately complex budgetary documents and performs moderately complex budgetary analyses.As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.DUTIES & RESPONSIBILITIES:Perform fiscal analysis and respond to budget inquiries.Facilitate and track entries in employee payroll management systemPrepare and maintain budgetary analysis of funds and prepares reconciliations.Assist in reviewing, evaluating, and preparing requests for funds.Assign budget transfers and financial system entries to appropriate department admins.Reconcile, analyze, and compile data, and develop financial reports as requested.Identify and uphold basic budget guidelines in accordance with ETAMU and System regulations, policies, procedures, and reporting.Collaborate with Senior Budget Manager.Maintain attendance during authorized work schedule.Other duties as assigned.MINIMUM REQUIREMENTS:Education: Bachelor’s degree in a related field from an accredited college or university or an equivalent combination of related education and experience.Substitution Note: Relevant work experience may be substituted in lieu of education requirements on a year-for-year basis, with one (1) year experience equivalent to thirty (30) semester hours. A completed advanced degree may also be substituted in lieu of work experience.Experience/: No prior work experience required. Relevant work experience may include accounting, program or agency operating budget management, annual operating budget processes, grant management, and proficiency using automated financial software systems (Workday, Laserfiche, AggieBuy, Concur, and FAMIS/Canopy).Knowledge/Skills/Abilities: Have keen attention to detail and able to multi-task without sacrificing accuracy or timeliness.Ability to analyze fiscal management information, determine appropriate use of funds, perform statistical analyses, identify and develop budgetary reports and schedules, analyze problems and develop and present solutions, and apply actions to effectively resolve current, and prevent recurrences of problem conditions.Ability to be organized, flexible, and able to effectively prioritize.Responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.Ability to anticipate and identify issues and problem-solve.Ability to communicate with tact and diplomacy.Licensing/Professional Certifications: NonePhysical Requirements: NoneOther Requirements: NoneAll positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.PREFERRED EDUCATION/ SKILLS/EXPERIENCE:Experience communicating and presenting to varied small and large groups.Ability to convey technical information in lay terms that can be understood by people with a variety of educational and working backgrounds.Proficiency in operating personal computers with spreadsheet, word processing, and database software systems. Ability to create and review complex spreadsheets to extract financial data.SUPERVISION OF OTHERS:NASUMMARY:The Budget Specialist II provides budgeting and personnel support for the Academic Affairs Budget Team. Participates in budget discussions, provides input, and provides recommendations for financial decisions/initiatives. Provides budget and financial support to Academic Affairs units.As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.DUTIES & RESPONSIBILITIES:Responsible for the day-to-day budget operations for the Vice President for Academic Affairs/Provost office, which includes frequent reconciliation of all applicable accounts.Provides budget oversight for all revenues and expenses related to Academic Affairs and coordinates year-end budget reports.Assists Budget Specialists I with formulating annual budgets, performing budget-related tasks for colleges, and supporting revenue generation for their respective areas, as applicable.Develops reports for Vice President for Academic Affairs to analyze fiscal integrity and other financial matters that impact core business processes for Academic Affairs.Implements methods to effectively disseminate budget-related information and processes to Academic Affairs stakeholders.Develops and presents budgetary workshops for Academic Affairs Budget Team staff.Oversees budget-related information in Workday.Assists management during merit review and award processes.Participates and serves as a representative from Academic Affairs at the Budget User’s Group (BUG)Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses and conferences, and attending training and/or courses as required by the Vice President for Academic Affairs.Contributes to the overall success of Academic Affairs and the University by performing all other duties and responsibilities as assigned.MINIMUM REQUIREMENTS:Education: Bachelor’s degree in applicable field or equivalent combination of education and experience.Experience / Knowledge / Skills Three (3) years related experience. Advanced knowledge of spreadsheet and word processing applications. Must be familiar with FAMIS or similar budget/purchasing software. Excellent writing and verbal skills.Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and/or documents and must be able to maintain confidentiality of information.Licensing/Professional Certifications: NAPhysical Requirements: NoneThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Other Requirements: NAPREFERRED EDUCATION / SKILLS/ EXPERIENCE:Master’s degree. Five (5) years of progressive experience in accounting. Budget or accounting experience in higher education. Experience with organizational budget management. Working knowledge of database systems. Knowledge of Canopy and FAMIS.SUPERVISION OF OTHERS:NoneWHY WORK AT EAST TEXAS A&M UNIVERSITY?Competitive Benefits & Work-Life Balance:Employee tuition assistance for master’s and doctoral programs.Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.ETAMU contributes to employee health and basic life insurance premiums.12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).Physical wellness program and wellness release time for eligible employees.Career Growth & Development:Access to cutting-edge research opportunities at a designated R2 Research Institution.Academic Excellence:ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.Over 140 degree programs, including nationally ranked online and graduate options.First accredited institution to offer a competency-based bachelor’s degree in criminal justice.Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.State-of-the-Art Facilities:Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.Vibrant Campus Life:Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.Prime Location & Growth:Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.Visit us on our social media:Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU NewsAll positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr