Administrative Assistant - Emergency Preparedness

Emergency Preparedness Administrative Assistant

Hayward Area Recreation and Park District is seeking an Emergency Preparedness Administrative Assistant to join our team. In this role, you'll be the organizational backbone of our emergency preparedness initiatives ensuring our emergency training programs run smoothly, our FEMA compliance stays on track, and our team is always ready to respond when it matters most.

This position supports our Public Safety team in planning, coordinating, and documenting emergency preparedness programs and initiatives. You'll work at the intersection of administration and public safety, helping manage compliance requirements, coordinate training, and keep critical records up to date. Your attention to detail and organizational skills will directly contribute to our community's resilience and readiness.

Coordinate and schedule emergency preparedness training programs, drills, and exercises for staff and stakeholders

Maintain accurate records and documentation to support FEMA compliance and federal/state reporting requirements

Assist in developing and updating emergency operations plans, standard operating procedures, and preparedness materials

Track deadlines, certifications, and compliance milestones across programs

Serve as a point of contact for training participants, vendors, and partner agencies

Assist, create, plan and conduct tabletop exercises for the District.

Support grant documentation and reporting as needed

Strong organizational and time management skills with the ability to juggle multiple priorities

Excellent written and verbal communication skills

Experience in an administrative support role; public safety, government, or emergency management experience a plus

Familiarity with FEMA programs, NIMS, or ICS frameworks preferred

Proficiency in Microsoft Office Suite and document management systems

A proactive, detail-oriented mindset and a commitment to public service

Available Positions: 1

Annual Salary: $80,100.96/year - $97,363.08/year

Typical Work Schedule: Monday Friday, 5 days/week schedule, 40 hours/week, Weekends and Holidays as needed

Typical Work hours: 8:30AM 5:00PM

Full Time, Benefits-Eligible, Non-Exempt position

Filing deadline: June 9, 2026

1st Round Interviews anticipated for the week of June 8th

In-Person Panel Interviews anticipated for the week of June 15th

Projected Start Date: July 2026

Play a critical role in keeping our community safe and apply for this role today! This posting may close at any time.