Payroll Coordinator
The Gatesworth
Payroll Coordinator
The Gatesworth Communities | 1 McKnight Place, St. Louis, MO 63124
On-Site Requirement: Must be available to work on-site in St. Louis immediately. No relocation assistance; not remote/hybrid.
About the Role
The Gatesworth Communities, a premier, award-winning senior living organization in St. Louis, is seeking a detail-oriented and dependable Payroll Coordinator to support accurate, timely payroll for approximately 500 to 600 employees across five locally owned and operated communities. Reporting to the Payroll Manager, this on-site position processes high-volume weekly payrolls in ADP, maintains payroll records, supports compliance and reporting, and serves as a trusted resource for leaders and team members.
The ideal candidate brings strong payroll knowledge, exceptional attention to detail, sound judgment with confidential information, and a collaborative commitment to dependable service.
Key Responsibilities
- Process weekly hourly payrolls in ADP for all operating companies, ensuring accurate, timely pay.
- Audit each payroll by reviewing time data and ADP reports for rate discrepancies, unapproved changes, excessive overtime, and unusual activity.
- Maintain employee payroll records, including new hire setup, pay and status changes, time-off policies, and direct deposit information.
- Manage deductions and garnishments, including benefits, 401(k), meals, uniforms, other withholdings, and garnishments processed through ADP SmartCompliance.
- Calculate special pay items, including retroactive pay, shift differentials, bonuses, and final pay, in compliance with FLSA and Missouri wage requirements.
- Prepare payroll and workforce reports, including payroll summaries, 401(k) contributions, benefits eligibility, new hire, staffing, and turnover reports.
- Support compliance and audits, including PBJ staffing submissions, payroll tax and year-end W-2 processing, general ledger reconciliations, and annual audits.
- Serve as a trusted payroll resource for community leaders and employees by responding to payroll questions, employment verifications, and unemployment inquiries.
Qualifications and Experience
- High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or a related field preferred.
- At least two years of payroll processing experience required, preferably in a high-volume, multi-entity environment with a large hourly workforce.
- ADP Workforce Now experience strongly preferred.
- Knowledge of federal and Missouri wage and hour laws, payroll taxes, and garnishments.
- Senior living, healthcare, or hospitality experience preferred; FPC or CPP certification a plus.
- Intermediate Excel proficiency with strong accuracy and attention to detail
- Strong communication skills, sound judgment with confidential information, and a dependable, team-oriented approach.
Benefits: 401(k) • Medical/Dental/Vision • Life Insurance • Free Parking • Fitness Discounts • Employee Events
Join Our Team If you bring accuracy, discretion, and a steady approach to payroll, we'd like to hear from you. Apply today!
The Gatesworth Communities is an Equal Opportunity Employer.
Vacancy posted 2 days ago
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