Administrative Assistant

The Administrative Assistant will be responsible for performing a variety of administrative and clerical duties to support the daily operations of Amada School. Responsibilities include, but are not limited to, managing emails and correspondence, receiving and delivering messages, printing, filing, preparing and processing documents, and providing general office support. The ideal candidate must be organized, dependable, detail-oriented, and able to communicate effectively. This individual should be capable of working independently, managing multiple tasks, maintaining confidentiality and completing assigned responsibilities with minimal supervision.

ESSENTIAL FUNCTIONS

Utilizes office software applications in the performance of a variety of administrative activities, including letters, memorandums, documents, statements, orders and/or reports. Processes billing. Monitors automated training workflows. Assists in scheduling. Answers telephones, provides information, and distributes messages. Carries out duties relying on own initiative and independent actions. Establishes and maintains files and records. Performs other related duties as assigned by department management.

NON-ESSENTIAL FUNCTIONS

Maintains office supply inventory. Opening/closing the office. Demonstrates a commitment to an Injury-Free Environment by complying with all aspects of the corporate environmental, health and safety program.

SKILLS

Possesses excellent communication skills (verbal, written and hearing) Must be highly detail-oriented with strong data accuracy, organization, follow-up and problem-solving skills. Ability to work unsupervised at times.

REQUIRED KNOWLEDGE

Proficiency in Google Workspace and Microsoft Office. Ability to comfortably monitor automated workflow and identify exceptions/ errors.

REPORTING RELATIONSHIP

Amada School Manager

SUBORDINATE STAFF

None

EDUCATION

Minimum of a HS Diploma or GED or years of proven relative work experience

MENTAL

The ability to work harmoniously with others. The ability to follow instructions. The ability to accept positive criticism. The ability to multitask. The ability to work under pressure.

WORKING CONDITIONS

LIFTING: Average Weight: 25 pounds unassisted. Frequency: Daily Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Amada America, Inc.