Administrative & Operations Coordinator

Administrative & Operations Coordinator We are seeking a part time Administrative & Operations Coordinator to manage the critical behind‑the‑scenes logistics that keep our team connected and our office running flawlessly. In this role, you will be the primary point of contact for company‑issued devices, vehicle fleet compliance, new hire onboarding logistics, and day‑to‑day office management. The ideal candidate is a problem‑solver who excels at managing vendor relationships, maintaining accurate tracking systems, and taking pride in a well‑organized workspace. Core Administrative Responsibilities Office Management & General Support: Maintain a clean, organized, and fully stocked professional workspace, including ordering office supplies, handling daily tidying (e.g., trash removal, light cleaning), and executing ad‑hoc administrative tasks as assigned by management. IT & Asset Administration: Manage the complete lifecycle of company‑issued mobile devices, including procurement, Mobile Device Management (MDM) deployment, troubleshooting, and telecom vendor coordination. Fleet & Logistics Coordination: Oversee company vehicle compliance, registration tracking, driver eligibility, and vendor relations for fleet branding and signage. Marketing & Onboarding Operations: Facilitate new hire logistics, training event coordination, and the procurement of branded apparel and marketing collateral. Financial & Records Management: Process vendor invoices, maintain internal billing trackers, and ensure accurate documentation across all administrative databases. Key Qualifications & Skills Administrative Experience: Proven background in office administration, operations coordination, or IT/fleet asset management. Technical Proficiency: Familiarity with Mobile Device Management (MDM) platforms, telecommunication portals, and spreadsheet‑based financial tracking. Vendor Management: Strong ability to coordinate seamlessly with external vendors (telecom, signage, catering) to manage orders, proofs, and delivery timelines. Organizational Skills: Exceptional attention to detail with the ability to independently manage multiple trackers, billing sheets, and inventory systems. Compliance & Logistics: Valid North Carolina driver's license and an understanding of basic vehicle registration and onboarding processes. Proactive Team Player: Willingness to jump in on general office upkeep and adapt to new responsibilities as the company grows. #J-18808-Ljbffr IBC Roofing LLC