EXECUTIVE STAFF ASSISTANT

Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the Confidential Staff Assistant to the Commander (CC) a three-star General Officer, The incumbent also supports two, two-star and two one-star General Officers, Chief of Staff, Directors, Senior Leadership, and Wing Commanders as needed. Responsibilities - Develops strategies for internal and external integration of day-to-day and long range high priority special assignments and projects personally assigned by the Commander, Vice Commander, Chief of Staff and other Generals on Staff (Canadian and United States) as well as assigned Special Assistants on a wide variety of sensitive and confidential matters. - Manages the Commander's long-range planning calendar, and maintains the appointment calendar for the Commander, Vice Commander, Chief of Staff, and Assigned Special Assistants usually with commitment authority for scheduling appointments and meetings without prior clearance. - Acts as office manager and coordinator over the administrative staff, recommending any needed changes to administrative policies. - Maintains close working relationship and acts as liaison between the Commander and his Subordinate Commanders, Directors, and Personal Staff. - Processes actions using Virtual Personnel Center (vPC). - Responsible for oversight of the Commander's travel by assisting the trip planner in preparing itineraries that accomplish the Commander's purpose for the trip and makes arrangements by working closely with the appropriate foreign country, state, command, installation, or company to be visited. - Establishes and maintains the Commander, Vice Commander, Chief of Staff, and other Executive Officers executive files, including sensitive correspondence. Requirements Conditions of Employment Qualifications In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems. Examples of specialized experience includes: (1) Works with procedures and rules of protocol in dealing with high ranking civilian and military personnel sufficient to arrange visits, meetings, and extend and respond correctly to formal and informal invitations and other correspondence. (2) Works with a variety of administrative management and organizational techniques in order to evaluate clerical and administrative work polices and processes; and (3) Works with ATAAPS, EMS, vPC, and DTS and other automated systems. OR EDUCATION: Successfully completed a Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to a Ph.D. degree or LL.M which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, if related3 NOTE: You must submit a copy of your transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of your transcripts. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Thorough knowledge of the procedures and rules of protocol in dealing with high ranking civilian and military personnel sufficient to arrange visits, meetings, and extend and respond correctly to formal and informal invitations and other correspondence. 2. Expert knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit a variety of written correspondence and reports. 3. knowledge of a variety of administrative management and organizational techniques in order to evaluate clerical and administrative work polices and processes. 4. Skill in conducting detailed analysis of complex functions and work processes. 5. Superior ability in fact-finding, coordination, personal insight, and analysis of key issues, along with the ability to assess a variety of situations quickly and furnish objective and unbiased viewpoints based on findings. 6. Ability to communicate effectively with a high degree of tact, discretion and diplomacy both orally and in writing and to maintain good working relationships. Ability to plan, organize work, and meet deadlines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional Information Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. Current Federal Civilian employees may apply for temporary and term positions and if selected, a break in service may be required prior to appointment to the position. Temporary and Term Appointments: If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist. Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement. Direct Deposit: All federal employees are required to have direct deposit. Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here. If you have questions regarding this announcement and have hearing or speech difficulties click here.