Legal Secretary

About the Role Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross‑functional learning, networking, and collaboration are at the core of what we do. Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting‑edge solutions in high‑stakes litigation and dispute resolution, world‑class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward‑thinking peers. As a Legal Secretary at our firm, you will be at the heart of our operations, providing essential administrative and executive support to attorneys, paralegals and business leaders. Responsibilities Manage complex calendars, arrange meetings, and coordinate travel arrangements for attorneys, paralegals and business leaders. Handle all meeting logistics such as booking conference rooms, registering guests, securing equipment, and arranging catering services. Efficiently manage communications across calls, emails and hard copy mail, ensuring timely handling. Prepare and process expense reports and check requests, maintaining accurate documentation for timely reimbursement and payment. Provide backup support to other secretaries, including absence coverage and overflow tasks as needed. Proofread and edit legal documents, correspondence, memos and other communications to ensure accuracy and clarity. Assist with preparation, management, and distribution of audit response letters; maintain organized, up‑to‑date client and administrative files in the firm’s electronic document management system. Open new client and/or matter numbers, maintain and edit matters, perform conflict checks, prepare engagement letters, and coordinate signing via DocuSign. Facilitate time entry for assigned attorneys and paralegals, including input, review, edit and release of time; track billing deadlines and circulate pre‑bills to attorneys for review. Who You Are High school diploma/GED required; college degree preferred but not required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience supporting patent attorneys is preferred. Exceptional organizational skills, ability to manage multiple tasks and projects simultaneously with efficiency and precision. Outstanding written and verbal communication skills; professional and articulate. Strong sense of confidentiality and discretion; careful handling of sensitive information. Commitment to continuous learning and professional growth; proactive in seeking skill‑enhancement opportunities. Proactive in identifying areas for improvement within existing processes; innovative mindset for suggesting and implementing changes. Strong analytical skills to solve administrative challenges and prioritize workloads effectively. Benefits Health, dental, and vision insurance Life and disability insurance Retirement & Savings Plan Emergency back‑up child and adult care Paid vacation, sick time off, and holidays Professional development and career advancement opportunities Employee recognition and reward programs Employee wellness and assistance programs Employee discounts and perks Compensation This position is eligible for overtime: Yes Boston: $67,200 - $110,400 Los Angeles: $70,000 - $115,000 New York: $71,400 - $117,300 Orange County: $70,000 - $115,000 Philadelphia: $63,000 - $103,500 San Diego: $70,000 - $115,000 San Francisco: $75,600 - $124,200 Santa Monica: $70,000 - $115,000 Additional Information Goodwin embraces responsible and ethical use of AI in the Hiring Process. #J-18808-Ljbffr