Administrative Marketing Coordinator

Job Description

Job Description

Administrative Marketing Coordinator (AEC Industry)

Company Name: Amani Engineering
Location: Houston, TX (On-Site)
Industry Focus: Civil Engineering, Surveying, and Construction Observation
Work Setting: Collaborative Headquarters (Westchase District)
Salary: $50,000 – $80,000 + Benefits + PTO
Recruited Exclusively By: Luxus | AEC Talent Partners

Position Overview

This is where marketing meets momentum. If you're the type who can juggle deadlines, polish proposals, and still keep the office running like a well-oiled machine, this role gives you real ownership. You'll sit at the center of both brand visibility and operational flow—supporting high-stakes proposal submissions while keeping internal coordination tight and efficient. It's fast-paced, detail-heavy, and highly visible.

More importantly, this isn't a “stay in your lane” role. You'll work directly with leadership on pursuits that shape infrastructure across major Texas markets, while building the kind of experience that can take you from coordinator to marketing or business development leader. If you want a role where you can grow into something bigger, this is the launchpad.

Core Responsibilities

• Lead coordination of RFQs, RFPs, and SOQs from kickoff through submission, including formatting, content assembly, and deadline management
• Execute digital marketing initiatives across LinkedIn, email campaigns, and website updates to maintain a consistent and professional brand presence
• Develop and maintain marketing collateral such as project sheets, resumes, and qualification packages for technical staff
• Support business development efforts by identifying municipal bid opportunities and maintaining CRM tracking for pursuits and client engagement
• Manage day-to-day office operations, including meeting coordination, document control, and communication across technical teams
• Assist in planning and executing client engagement initiatives, including events and outreach strategies
• Maintain internal organization systems and support onboarding logistics to ensure a smooth, high-functioning office environment
• Act as a central connector between marketing, leadership, and technical teams to keep initiatives moving forward

Required Qualifications

• Experience: 2–5 years in marketing coordination, business development support, or senior administrative roles (AEC experience strongly preferred)
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital marketing platforms
• Proposal Experience: Exposure to professional services proposals, RFQs, RFPs, or government bid processes
• Communication: Strong written and verbal communication skills with a sharp eye for detail, formatting, and organization
• Work Setting: Ability to work full-time on-site in Houston, TX

Preferred Qualifications

• Proficiency in Adobe InDesign for proposal and marketing collateral development
• Familiarity with civil engineering, surveying, or construction observation terminology
• Experience with CRM systems for tracking leads, pursuits, and client interactions
• Interest in growing into a Marketing Manager or Business Development leadership role

About Amani Engineering

Amani Engineering is a premier, multi-disciplinary firm providing integrated civil engineering, surveying, and SUE services for over 27 years. Headquartered in Houston, the firm is a trusted partner to the City of Houston, Harris County, and surrounding municipalities, delivering essential infrastructure solutions across water, stormwater, and transportation systems. Known for its responsiveness and technical depth, Amani offers a collaborative environment where professionals can build meaningful, long-term careers.

About Luxus | AEC Talent Partners

Luxus is an exclusive AEC recruiting firm managing this search on behalf of Amani Engineering. We partner with the most prestigious structural, civil, and architectural firms in the country to connect top-tier talent with legacy-building opportunities. Not the perfect fit for this role? We still want to hear from you. Our network is constantly expanding with exclusive, unlisted positions across the AEC sector. Connect with us today to discuss your career trajectory.

Keywords

Administrative Marketing Coordinator, Marketing Coordinator, Business Development, AEC Marketing, Engineering Marketing, Proposal Coordinator, RFQ, RFP, SOQ, Digital Marketing, LinkedIn, CRM, Office Administrator, Houston Engineering Jobs, Civil Engineering, Surveying, Infrastructure