Project & Administrative Coordinator

Project & Administrative CoordinatorWalker Consultants is seeking a highly organized and detail-oriented Project & Administrative Coordinator to serve as a key resource supporting national client programs and Texas office operations. This role is responsible for project setup, document management, ERP administration, workflow coordination, and maintaining accurate project information across a high-volume portfolio.The ideal candidate is proactive, adaptable, and able to balance project coordination with traditional administrative responsibilities. Success in this role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.Key ResponsibilitiesNational Account SupportCoordinate project setup and maintenance within the ERP systemMaintain accurate project records, spreadsheets, client data, and project documentationOrganize contracts, proposals, reports, and project deliverablesSupport project managers and technical staff with project administrationTrack project status and assist with workload managementServe as main point of contact for coordinating project-related communication between multiple offices and departmentsAssist with contract processing, project modifications, invoicing, and project closeout activitiesMonitor project data for accuracy and completenessDevelop and maintain project tracking logs, reports, and dashboardsSupport administrative processes associated with national account growth and expansionOffice Administration SupportAssist with meeting coordination, scheduling, and conference room managementAssist with document preparation, formatting, and distributionCoordinate office activities, events, and employee communicationsMaintain office records and administrative filesMay assist with invoice processing, expense reporting, and other accounting-related administrative tasksSupport proposal and business development activities as neededServe as a backup resource for office administrative functions during peak workload periods or staff absencesMaintain the professional appearance of the office environmentMaintain inventory of office supplies and order as needed which may require lifting in excess of 20 poundsResponsible for incoming and outgoing mailAssist with desk set-ups as neededKnowledge, Skills & AbilitiesHighly organized and process orientedAbility to distinguish and manage large volumes of data, documentation, and deadlines, all similar in nature, while maintaining a high degree of accuracy.Strong problem-solving skillsAbility to identify discrepancies and follow through to resolutionComfortable working in a fast-paced environment with changing prioritiesStrong customer service mindset and collaborative approachAbility to establish and maintain effective working relationships at all levels of the organizationQualificationsRequired3+ Years of administrative, project coordination, or project support experienceExceptional organizational and time management skillsStrong attention to detail and accuracyAdvanced proficiency in Microsoft Office Suite, particularly ExcelExperience working within an ERP or project management systemAbility to manage multiple priorities and deadlines simultaneouslyStrong written and verbal communication skillsAbility to work independently while collaborating effectively with multiple teamsPreferredAssociates degree or higher or equivalent work experienceAdministrative experience within the Architecture, Engineering, Construction, or Consulting industryExperience with Deltek Vision, Vantagepoint, or a similar ERP platformExperience supporting large client programs or national accountsExperience supporting project manager and technical professionalsFamiliarity with project setup, project accounting processes, and contract administrationExperience coordinating work across multiple offices or geographic regionsCompensation & BenefitsAt Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. For this role, the estimated base salary range is $28 – $38 per hour. The final salary offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about base salary and Walker's total rewards philosophy during the recruiting process.We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including:Annual discretionary bonus programOpportunity to purchase Walker stock – Walker is 100% employee-owned!Medical, dental, vision, company-paid life insuranceMental wellness benefitsHealth Savings Account with company contribution401(k) with company matchFlexible Spending Accounts and Commuter Spending Accounts529 college savings planA minimum of 3 weeks of Paid Time Off per year9 paid holidays per year, including 3 paid floating holidays5 days of bereavement leave and PTO Donation Bank to help during difficult times100% compensation replacement during short-term disability leavesPaid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programsPaid community involvement hoursTuition and licensure reimbursement, and sponsorship of professional membershipsInternal conferences and professional development opportunitiesEmployee Resource Groups and Affinity GroupsWhy Walker Consultants?Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years.Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.Join Us!We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role—or another opportunity on our team.At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know—we will work with you to ensure a fair and accessible experience.Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.