Project Coordinator

Project CoordinatorAs a proud subsidiary of Calista Brice, Brice Highway LLC specializes in vertical and horizontal construction, supporting transportation and utility projects that stand the test of time. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.As the Project Coordinator, you will work onsite in Houston, TX and the surrounding areas working closely with the Project Management team and Vice President to support the successful planning, coordination, execution, compliance, and closeout of construction projects. You will perform a variety of advanced administrative, project coordination, project engineering, and labor and contract compliance functions to ensure projects are completed efficiently, accurately, and in compliance with company standards, contract requirements, applicable public works requirements, and project schedules.Your responsibilities will include:Support the Project Management team with project planning, scheduling, coordination, and execution activities to ensure project milestones and deadlines are met.Assist Project Managers and Estimators in obtaining pricing and compiling information to develop accurate cost estimates.Participate in the bid process by preparing proposal documentation and supporting marketing efforts.Coordinate the application process for obtaining required permits, licenses, and regulatory approvals.Assist with project startup and closeout activities to ensure all contractual and administrative requirements are completed.Prepare, review, and submit weekly certified payroll reports for federal, state, county, and municipal public works projects.Ensure compliance with Davis-Bacon prevailing wage requirements, including proper wage classifications, fringe benefit calculations, and overtime reporting.Coordinate collection and review of certified payrolls from subcontractors and verify completeness and accuracy.Maintain project compliance files, including wage determinations, apprenticeship documentation, EEO forms, and supporting payroll records.Develop and maintain project schedules, timelines, phases, and work activities utilizing Critical Path Method (CPM) scheduling techniques and company-designated software.Ensure subcontractors receive all required contract documents, project information, and onboarding documentation prior to beginning work.Track reporting deadlines and submit required compliance documentation to contracting agencies within established timeframes.Communicate with project managers, payroll personnel, subcontractors, and government agencies regarding compliance requirements and deficiencies.Assist with state prevailing wage reports, county labor compliance reports, apprenticeship utilization reports, and workforce reporting requirements.Monitor subcontractor compliance status and follow up on missing or incomplete documentation.Support audits and agency reviews by gathering and organizing requested records.Maintain accurate records of certified payroll submissions, correspondence, and compliance approvals.Identify potential compliance issues and escalate concerns to management as appropriate.Assist in developing and improving internal compliance processes and reporting procedures.Coordinate with Human Resources on meeting client/project labor requirements and adherence to company local hire policy at project sites.Assist with coding invoices and tracking project costs against approved budgets.Maintain organized electronic and hard-copy project files in accordance with company document retention requirements.Prepare, track, and manage Requests for Information (RFIs), Design Clarification/Variation Requests (DC/VRs), and related project correspondence.Prepare and distribute project status reports for management and clients.Monitor contract document compliance and maintain project documentation throughout the project lifecycle.Assist in developing and maintaining project budgets for review by the Project Management team.Coordinate the initial project buyout process and prepare documentation for Project Management review and approval.Coordinate, prepare, track, and maintain project deliverables and professional project documentation, including: Submittal Logs and Tracking, Project Cost Reports, Change Proposals, Change Orders, Operations and Maintenance (O&M) Manuals, Contract Drawings and Specifications, and Project Closeout Documentation.Communicate professionally and effectively with clients, subcontractors, vendors, and internal stakeholders.Draft correspondence, reports, and project documentation; obtain required approvals and signatures as necessary.Assist in preparing presentations and supporting materials for internal meetings, clients, and outside agencies.Schedule, coordinate, and participate in client and project meetings.Document meeting minutes, track action items, and follow up to ensure timely completion of assigned tasks.Collect, organize, and maintain project reports, including daily reports, safety documentation, inspection reports, and project photographs.Coordinate and assist with scheduling employee training programs as needed.Provide administrative support for company and project operations as assigned.Foster a collaborative team environment by working respectfully and professionally with coworkers and business partners.Report any incident, concern, or activity that could impact the Company's ability to operate safely, ethically, legally, or profitably to the General Manager.Maintain a constant state of alertness and perform all work safely and in accordance with company policies.Perform other duties as assigned.Supervisory Functions:This position does have supervisory responsibilities.Knowledge, Skills, & Abilities:Advanced knowledge of heavy civil construction practices, project coordination, and construction administration.Ability to interpret and apply construction contract specifications and compliance provisions.Knowledge of federal, state, and local public works compliance requirements.Understanding of construction labor classifications and prevailing wage determinations.Proficient in Microsoft Project, Excel, Word, PowerPoint, Outlook, and other project management software.Strong organizational and time management skills with the ability to prioritize multiple projects and meet competing deadlines.Excellent written communication skills, including technical and professional writing, editing, proofreading, and presentation of numerical data.Strong analytical and problem-solving skills with the ability to gather information, evaluate alternatives, and recommend effective solutions.Excellent interpersonal and communication skills, including the ability to: prepare and deliver written, verbal, and graphical communications, develop and deliver presentations, collaborate effectively across departments and project teams, exercise sound judgment and make informed decisions, and build and maintain positive working relationships with clients, subcontractors, and vendors.Ability to gather, analyze, and compile project information into reports and summaries.Ability to adapt to changing priorities while remaining organized and detail-oriented.Ability to continuously learn new technologies, software applications, and industry best practices.Ability to work independently while collaborating effectively with operations and payroll teams.Ability to maintain confidentiality of payroll and employee information.Ability to follow established procedures, maintain a high level of accuracy, and consistently meet attendance and scheduling expectations.Ability to perform effectively in a fast-paced, deadline-driven environment.Ability to operate a motor vehicle in a safe and efficient manner.Ability to comply with all company policies, procedures, and safety requirements.Who is Brice Highway LLC looking for?Minimum Qualifications:High School Diploma or equivalent required.Valid state driver's license and qualified to operate a vehicle under the conditions of the Company's Driving Policy.Ability to pass drug, driving, and background screening.Preferred Qualifications:A bachelor's degree in construction management, engineering, or a related field is preferred.Previous experience utilizing project management software like HCSS, P6, and Procore preferred.Prior work experience in the civil construction industry, including operations, accounting, and estimating is preferred.Working Environment:The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Highway has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.More reasons you will love working with Brice Highway LLC:Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.Tuition reimbursement.Safety Gear Allowance: $3