Office Coordinator Part Time

Join a world-class team of scientists, researchers, and entrepreneurs building the future of drug discovery.

Please make an application promptly if you are a good match for this role due to high levels of interest.

Build and scale foundational office systems, processes, and culture in a high-growth environment.

Achira is seeking a highly organized, proactive, technically savvy, and detail-oriented Office Manager to oversee the daily operations of our San Francisco office. You'll be the backbone of the office-managing logistics, vendor relationships, and employee experience-while supporting broader operational initiatives led by the leadership team. This role is ideal for someone who thrives in fast-paced startup environments and enjoys building structure from the ground up.

Own office operations: manage day-to-day office logistics, including supplies, equipment, layout, and maintenance to ensure a seamless workplace experience.

Coordinate vendors and facilities: oversee relationships with building management, IT support, cleaning services, and other vendors; manage contracts and service quality.

Support employee experience: help onboard new hires, maintain a welcoming office environment, and support in-office culture and engagement initiatives.

Partner with the Senior Executive Assistant and administrative team: assist with operational priorities, internal coordination, and execution of company-wide initiatives.

Manage office budget and expenses: track spending, process invoices, and ensure cost-effective operations.

Ensure operational readiness: anticipate needs, troubleshoot issues quickly, and continuously improve office systems and workflows.

Act as the lead in-office presence: maintain a consistent onsite presence to support the team, visitors, and daily operations-this role is built around being physically present and accessible.

3+ years of experience in office management, workplace operations, or similar roles, ideally in a startup or high-growth environment. xhyhwjd

~ Highly organized and detail-oriented, with the ability to manage multiple priorities and keep operations running smoothly.

~ Comfortable with basic tools (Google Workspace, Slack, Notion, etc.)