Administrative Assistant

Property Administrator

North American Development Group ("NADG") is a tactical and opportunistic real estate platform with over $5.7 billion of assets under management. NADG is vertically-integrated and has been active in the acquisition and development/redevelopment of over 250 shopping centers, mixed-use and residential projects, comprising well over 35 million square feet across the United States and Canada. NADG has sponsored over $2 billion of real estate private equity funds and investment vehicles. In addition to our funds, NADG continues to partner with and invest alongside some of North America's leading institutional investors and currently manages over $2 billion of institutional investor capital. NADG operates three distinct real estate strategies: NADG Retail, NADG Residential and NADG NNN. NADG's team of over 290 professionals are located in 14 offices across North America, 8 in the United States and 6 in Canada.

Location: Lake Mary, Florida

This is a 5 day per week onsite position.

Responsibilities:

• Primary phone coverage (first to answer all calls) and handling tenant requests for multiple properties, as applicable.
• Filing and maintaining/ordering office supplies.
• Preparing and mailing all USPS/UPS/Fed Ex packages.
• Sorting and distributing incoming mail.
• Depositing monthly rent checks via desktop deposit and bank run.
• Maintaining monthly rent tracker of rent payments collected.
• Maintaining and updating tenant information.
• Collecting and maintaining spreadsheets for tracking sales reports and insurance certificates for Tenants and Tenant's Vendor Insurance.
• Coordinating and track tenant requests regarding repairs (i.e. roof tracker), prepare and distribute work order to appropriate vendors.
• Drafting Letters/Memos/Requests as needed.
• Working cooperatively and effectively with leasing, lease administration, construction, accounting, marketing and other team members.
• Managing preventative maintenance schedules and service schedules.
• Assisting with preparing and tracking Vendor Service Agreements.
• Other responsibilities as assigned as needed.

Qualifications:

• Post Secondary Education in a related field is an asset.
• 1-2 years administrative experience.
• Customer focused approach.
• Excellent communication skills (verbal & written).
• Able to multi-task in a fast paced, time sensitive work environment.
• Self starter and self-motivated team player with good conflict resolution skills.
• Strong computer skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook.
• Knowledge of JD Edwards an asset, but NOT a requirement.

We appreciate the interest in all applicants, however, only those selected for interview will be contacted.