City Clerk Administrative Assistant

Denver Clerk & Recorder Administrative Assistant IV

The Administrative Assistant IV position is within the City Clerk Unit of the Denver Clerk & Recorder's Office. The division supports a wide range of public-facing government functions, including official filings, legislative records, campaign finance and lobbying disclosures, records management, publications, transparency initiatives, and public information services.

Job Responsibilities include but are not limited to:

• Provide high-level administrative and operational support to the City Clerk unit
• Coordinate and manage records, filings, correspondence
• Support public-facing services, including responding to inquiries from residents, elected officials, agencies, and stakeholders
• Assist with processing official City Clerk filings, disclosures, publications, ordinances, resolutions, contracts, oaths, and related records
• Maintain accurate records management practices in compliance with retention schedules, legal requirements, and departmental procedures
• Support Colorado Open Records Act (CORA) request tracking, coordination, and responses.
• Monitor unit inboxes, route requests appropriately, and ensure timely follow-up and customer service
• Assist with data entry, quality control, auditing, and tracking within various City systems and databases
• Identify opportunities to improve processes, organization, efficiency, and customer service within the division

Our ideal candidate will have:

• Strong organizational skills and exceptional attention to detail
• Experience providing administrative or operational support in a government, legal, compliance, records, or public service environment
• The ability to manage multiple priorities, deadlines, and sensitive information with professionalism and accuracy
• Excellent written and verbal communication skills, including strong customer service abilities
• The ability to work both independently and collaboratively
• Strong problem-solving skills and a proactive approach to improving processes and workflows
• Knowledge of Colorado Open Records Act (CORA), records retention practices, or municipal government operations is a plus
• Proficiency in Microsoft Office Suite and the ability to learn new software and systems quickly
• A commitment to transparency, public service, teamwork, and maintaining public trust

Required Minimum Qualifications

• Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate
• Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III)
• Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement.

Required Application Documents

• Resume
• Cover Letter

Application Deadline

This position is expected to stay open until Friday, July 17, 2026. Please submit your application as soon as possible and no later than 11:59 p.m. on Friday, July 17, 2026 to ensure consideration.

City and County of Denver