Youth Program Coordinator

Job Description

Job Description

• Ensure the health, safety, and well-being of all program participants by providing appropriate supervision at all times. Maintain and uphold YMCA of Paterson Risk Management and safety procedures, ensuring participants follow all guidelines.
• Report all incidents, accidents, and unusual occurrences in accordance with YMCA of Paterson policies and procedures.
• Oversee the daily operations of the program, ensuring smooth, consistent, and high-quality program delivery.
• Assist the Site Director with leadership, oversight, and support of program staff and operations.
• Support the Site Director in supervising Group Leaders and Activity Specialists by monitoring performance, providing coaching and recognition, and holding staff accountable to YMCA of Paterson expectations.
• Collaborate with Group Leaders to plan and implement engaging, age-appropriate, and mission-driven activities, including arts, STEM, SEL, creative expression, community service, leadership development, civic engagement, physical fitness, and nutrition.
• Prepare learning environments, materials, lessons, and supplies necessary for program activities. Maintain a clean, organized, and safe program environment in alignment with YMCA standards.
• Carry out assigned operational duties such as arrival and dismissal, lunch and snack supervision, registration support, family engagement events, and other administrative responsibilities.
• Support the planning and delivery of all program activities, helping to create a positive and supportive learning environment for participants in person (and remotely, if required).
• Work collaboratively with YMCA of Paterson branch staff to ensure coordinated program planning and seamless implementation across all departments.
• Promote an inclusive, welcoming, and respectful environment that embraces the diverse backgrounds and needs of all YMCA of Paterson participants.
• Create and maintain a strength-based, youth-focused atmosphere sensitive to participants with learning, emotional, or behavioral differences.
• Observe and assess participant needs and address student-related concerns promptly and appropriately.
• Maintain accurate and up-to-date program records, including participant files, staff files, attendance sheets, sign-in/sign-out logs, incident and behavior reports, and all required documentation for licensing, audits, and YMCA compliance.
• Track required staff trainings and certifications; support planning, documentation, and facilitation of all required training sessions.
• Ensure all program supplies and equipment are available, properly stored, and kept in safe working condition.
• Assist with fiscal contract management responsibilities, including ensuring compliance with YMCA of Paterson and funder requirements.
• Build and maintain positive relationships with parents and guardians through regular communication regarding participant strengths, challenges, and growth.
• Serve as a positive role model who demonstrates YMCA core values— Caring, Honesty, Respect, and Responsibility —in all interactions.
• Communicate YMCA of Paterson goals, expectations, and program standards clearly to participants and families.
• Actively participate in required staff meetings, professional development, and YMCA special events.
• Adhere to all Department of Health, Paterson Public Schools (when applicable), YMCA of Paterson, and funder standards, expectations, and regulations.
• Support program marketing and outreach efforts by assisting with the distribution of information and helping compile program statistics and data.