Executive Assistant

Executive Assistant

Reporting to the Executive Director, the Executive Assistant provides comprehensive executive-level administrative and operational support for the Center's leadership, spanning communications, scheduling, events, travel, and special projects. The role serves as a key point of contact for internal and external stakeholders, upholding confidentiality and exercising discretion in handling sensitive matters. This position is in person. The role emphasizes coordination, judgment, organization, and process improvement. The position works within a collaborative administrative model alongside other members of the Center's operations team to ensure seamless support for leadership, faculty, visitors, and strategic initiatives, under the direction of the Executive Director.

Responsibilities include serving as the primary point of contact for the Faculty Director's office, managing written and verbal communications with professionalism and confidentiality. Oversees the Faculty Director's calendar and scheduling, manages travel arrangements and fiscal administration, guides high-priority and ad hoc projects, plans and executes workshops and events, initiates correspondence and other written materials, prepares special reports and summaries, assists in managing daily office operations, and performs other related work as needed.

Minimum qualifications include vocational training, apprenticeships or equivalent experience in a related field, and 7+ years of work experience in a related job discipline. Preferred qualifications include a university or college degree, experience supporting executive leadership or senior academic administrators, proficiency with word processing and spreadsheet applications, and exceptional organizational and project management skills.

University of Chicago