Executive & Personal Assistant to the President

JRN: #2519

Our client, a notable company, is seeking a talented EA/PA to support their President. This is a dynamic, high-impact opportunity supporting a highly engaged President across both business and personal domains. This is a true right-hand role; equal parts executor, thought partner, and force multiplier. We are looking for someone who can operate in a fast-moving, ever-evolving environment where no two days look the same. Success in this role requires sharp instincts, exceptional follow-through, and the ability to anticipate needs before they arise.

Responsibilities:

• Own complex, high-volume calendaring with precision and foresight
• Manage all communication flowensuring timely, accurate follow-ups across teams
• Prepare materials, presentations, and briefs for meetings
• Coordinate domestic & international travel in partnership with travel team
• Oversee expense reporting and credit card reconciliation
• Support planning and execution of internal and external events
• Serve as a cross-functional connector across teams and leadership
• Identify gaps, streamline processes, and build scalable systems
• Anticipate needs, solve problems proactively, and optimize executive efficiency
• Manage personal calendar, appointments, and annual planning
• Oversee household logistics and day-to-day operations
• Handle personal errands and special requests with discretion
• Navigate a wide range of personal matters with sound judgment and care

Requirements:

• 5+ years supporting senior executives in fast-paced environments
• Bachelors degree preferred
• Highly proactive with a figure it out mentality
• Exceptional organizational skills and attention to detail
• Calm, composed, and responsive under pressure
• Strong communicator with excellent judgment and discretion
• Tech-savvy (Google Suite, Microsoft Office; Slack/Asana a plus)
• Adaptable, flexible, and energized by change
• Service-oriented with a positive, no-task-too-small mindset

Location:

Fully onsite 5 days a week in Miami, FL. Standard business hours with flexibility as needed.

Compensation:

Up to $160k DOE, + excellent benefits package.

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.