Maintenance Admin Clerk

Job Description

Job Description

Position: Maintenance Admin Clerk

Company Name: AiLO Logistics

FLSA Status for Employee: Non-Exempt

Position Type: Full-Time

Location: On-Site (Compton, CA)

Formerly known as AJR Trucking, AiLO Logistics is redefining the future of logistics. Our rebrand represents more than a new name - it signals a strategic transformation rooted in innovation, technology, and excellence. As the logistics industry rapidly evolves to meet new customer expectations, AiLO is leading the charge by integrating artificial intelligence, automation, and data-driven efficiency into every aspect of our operations.

Our new identity embodies our commitment to adaptability, sustainability, and operational excellence. At AiLO Logistics, we are building the future of transportation—smart, efficient, and people-focused.

Position Summary:

The Maintenance Clerk is an opportunity for a highly driven, detail-oriented and dependable individual. This role supports the Maintenance Department with invoice processing, purchase order tracking, vendor communication, fleet documentation, and administrative workflow tasks. This position plays an important role in maintaining accurate records, supporting month-end close requirements, and ensuring maintenance-related transactions are processed in accordance with company procedures and customer-specific requirements.

Essential Job Functions & Responsibilities:

• Process vendor invoices accurately and timely in the Transportation Management System (TMT).
• Review purchase orders, repair orders, receipts, and supporting documentation for accuracy and compliance.
• Communicate professionally with vendors to resolve invoice discrepancies, missing documentation, pricing issues, or billing concerns.
• Coordinate with Accounting to ensure invoices are approved and processed within required timelines.
• Maintain and update the Purchase Order report daily to support visibility, accountability, and month-end close requirements.
• Follow customer-specific Standard Operating Procedures (SOPs) for maintenance, invoice processing, documentation, and allowable billing terms.
• Track, record, and file receipts for maintenance-related purchases.
• Charge parts, materials, fuel, rentals, and other maintenance-related expenses accurately as needed.
• Process assigned maintenance workflow tasks, including fuel invoices, rental support, asset movement, invoice support, and other assigned items.
• Enter and validate mileage records in TMT for trucks and trailers as required.
• Maintain organized records for registrations, titles, inspections, and other fleet documentation.
• Provide administrative support to the Maintenance Department and assist with additional duties as assigned.

Qualifications and Experience:

• High school diploma or general education degree (GED) required.
• 2 + years of prior experience in maintenance administration, invoice processing, accounting support, transportation, logistics, or fleet operations preferred.
• Proficiency with Microsoft Excel, Word, Outlook, and related business systems.
• Familiarity with accounting, inventory tracking, maintenance, or transportation management software preferred.
• Strong organizational skills with the ability to manage multiple tasks, reports, and deadlines.
• Strong written and verbal communication skills, including the ability to work professionally with vendors, Accounting, and internal departments.
• High attention to detail and accuracy when processing invoices, purchase orders, receipts, and fleet documentation.
• Ability to follow established SOPs, maintain confidential business records, and meet recurring deadlines.
• Minimum typing speed of 40 words per minute.

Compensation:

• The pay depends on experience ($20.00/hour - $25.00/hour)

Schedule:

• Monday – Friday, 9AM – 6PM (Some weekends)

Benefits:

• Employer-paid Medical, Dental, and Vision coverage.
• Life Insurance coverage.
• 401(K) retirement plan.
• Vacation, Holiday and Sick Pay.
• Employee Assistance Programs.
• Excellent opportunities for career advancement within a fast-growing, innovation-driven logistics company.

Join AiLO Logistics:

This is an exciting opportunity to shape the future of an evolving logistics leader. The ideal candidate is a visionary operator with a passion for innovation, teamwork, and results. If you are ready to help lead AiLO Logistics into its next chapter of growth, we invite you to apply and join our journey toward redefining excellence in logistics.