Administrative Assistant for Communications

Administrative Assistant to Communications

Supervisor: Executive Director to Communications

Employment Terms: 12 Months

Salary Range: $19.81 - $ 27.45

Location: View email address on click.appcast.io 5405 N. 99th Ave. Glendale, AZ 85305

Skill Sets

• Customer Service Leadership
• Communication Professional Management
• Critical Thinking Computer Technology
• Personal Management Teamwork

Essential Duties and Responsibilities

• Provide administrative and front desk support for the START Building, including coordinating facility reservations, room setup, and billing.
• Answer, screen, and direct incoming calls related to Adult Education, Testing Services, facility reservations, and district inquiries.
• Build and maintain positive relationships with employees, school partners, vendors, and community members.
• Coordinate team travel arrangements and process travel reimbursements in accordance with district procedures.
• Manage purchasing activities, including obtaining quotes, submitting purchase requisitions, tracking expenditures, and processing invoices.
• Maintain inventory and order supplies for the START Building and Communications Department.
• Receive, verify, and distribute incoming shipments, ensuring accuracy and proper documentation.
• Coordinate facility maintenance and custodial service requests through FMX and ABM.
• Support copier operations by ordering supplies and providing basic troubleshooting.
• Support START Testing Center operations by serving as a certified testing proctor as assigned.
• Support the updating of content on the district website, internal media kit, and Canva brand kit to ensure accuracy, consistency, and brand standards.
• Perform other duties as assigned in support of the Communications Department and START Building operations.

Requirements

• High school diploma or GED.
• Experience with Google Workspace applications, including Gmail, Google Docs, Sheets, Drive, and Calendar
• Ability to work independently, manage multiple priorities, and meet established deadlines
• Strong customer service skills, with the ability to establish and maintain good rapport with employees, parents, students, vendors, and community members
• Previous experience in a school district, educational institution, or similar office environment preferred.

Evaluation: This position has a 90-day probation period, plus a yearly evaluation

Closing Date: Open until filled

Start Date: TBD