Senior Coordinator, Accounts Payable

Senior Account Payable Coordinator

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of "doing what is right as a human being". Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

In addition, we're a Great Place to Work and we really mean it! Kyocera Document Solutions America, Inc. has been officially certified as a Great Place to Work since 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

The Senior Account Payable Coordinator is responsible for recording liabilities for goods and services received. This includes processing and monitoring payments and expenditures. The objective is to record those liabilities accurately and completely with full understanding of accounting principles relating to accounts payable. This also includes our vendor code system, account and cost center coding, discounts, etc. This role serves as a key subject matter expert within Accounts Payable, supporting process improvements, ensuring accuracy and compliance, and acting as a point of escalation for complex issues.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn't come around every day.

Responsibilities

Processing of A/P invoices and payments

Ensure accurate input, proper expense accounting and prompt payment

Mediate with vendors to resolve discrepancies and account reconciliation

Verify expenditures comply with company policies and established guidelines

Working with different departments to identify and resolve vendor issues and discounts

Research issues with expense and account variances as part of monthly close cycle

Own AP-related month-end close activities, including:

Accruals

Reconciliations

Variance analysis

Supporting schedules

Assist and provide details during internal and third-party audits

Mediate and Reconciliation of American Express BTA

Enter & Maintain new Suppliers

Perform other duties and responsibilities as required

Review and validate work performed by junior team members

Ensure completeness and accuracy of AP subledger and accruals

Serve as escalation point for complex vendor/payment issues

Identify and implement process improvements to enhance efficiency and controls

Drive automation opportunities (invoice processing, approvals, etc.)

Ensure adherence to SOX/internal control requirements

Support control testing and remediation efforts

Maintain audit-ready documentation

Partner with Procurement, Finance, and business teams to resolve issues

Guide coding, policy, and vendor management

Analyze AP trends (aging, payment cycles, discounts missed)

Provide insights to improve working capital and vendor terms

Manage key vendor relationships and resolve escalations

Support negotiation insights (discounts, payment terms)

Serves as the lead administrator for AMEX and BTA card payment issue resolution, including oversight of company card reconciliations and prepayment activities.

Qualifications

Required:

68+ years AP or accounting experience in a fast-paced corporate environment

Strong understanding of accounting principles (accruals, expense recognition)

Experience in month-end close and reconciliations

Advanced Excel (pivot tables, lookups, data analysis)

Work independently with minimal supervision

Knowledge of Microsoft Office (Word, Excel, Outlook)

Ability to communicate effectively utilizing verbal and written skills

Able to prioritize meeting deadlines

Customer and vendor oriented

Ability to work in a team setting with a diverse group of employees and outside parties

Experience in process improvement or transformation initiatives

Ability to train or mentor junior staff

Preferred:

Oracle, Onbase, Concur experience helpful

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

The typical pay range for this role is $64,000 -$81,000. This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography, and other relevant factors. This position may include a discretionary bonus based on performance.

Kyocera Document Solutions America, Inc. is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company's portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.