Administrative Assistant

Administrative Assistant (HR Support)

Location: Baltimore, MD (Onsite – 5 days/week)

Duration: Contract through December 2026 (starting ASAP)

Pay Rate: $26–$30/hour

Overview

Our client, a top organization in the Baltimore area, is seeking a highly polished and detail-oriented Administrative Assistant to support their Human Resources team. This is an excellent opportunity for someone who thrives in a fast-paced, professional environment and can manage time-sensitive and confidential information with discretion and accuracy.

Key Responsibilities

• Provide administrative support to the HR department, ensuring smooth and efficient day-to-day operations
• Maintain accurate and up-to-date employee records, ensuring strict confidentiality
• Assist with onboarding processes, including preparing new hire documentation and coordinating logistics
• Support recruitment efforts by scheduling interviews, preparing candidate materials, and communicating with applicants
• Manage and organize sensitive HR data, files, and documentation with a high level of accuracy and attention to detail
• Coordinate meetings, maintain calendars, and assist with departmental events or trainings
• Respond to internal HR inquiries and provide professional support to employees across the organization
• Perform general administrative duties such as filing, data entry, reporting, and document preparation
• Assist with time-sensitive projects and special assignments requiring urgency and precision

Qualifications

• 2+ years of administrative experience, preferably supporting HR or a related function
• Exceptional attention to detail and ability to handle confidential information with discretion
• Strong organizational and time management skills with the ability to meet tight deadlines
• Professional, polished demeanor with excellent written and verbal communication skills
• Ability to multitask and adapt in a fast-paced, deadline-driven environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Self-starter with strong problem-solving skills and a proactive mindset

Ideal Candidate

• Sharp, professional, and highly reliable
• Thrives in a structured onsite environment
• Demonstrates strong judgment when handling personal and sensitive information
• Comfortable managing shifting priorities while maintaining accuracy and efficiency

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law;
any other paid leave required by Federal, State, or local law;
and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

- The California Fair Chance Act

- Los Angeles City Fair Chance Ordinance

- Los Angeles County Fair Chance Ordinance for Employers

- San Francisco Fair Chance Ordinance