Accounts Payable Clerk - Twinsburg City School District

Title: Accounts Payable Clerk Reports to: Treasurer Description: Assists the Treasurer with the timely payment of authorized financial obligations. Minimum Qualifications Two years of college level training in accounting or equivalent combination of training/work experience is required. Congenial telephone etiquette. Proficient in office protocol and the use of business equipment. Proficiency in accurate manual arithmetic calculations and use of Microsoft Office and Google. Proficiency in automated financial data processing systems. Proficient in data entry, spelling, proofreading, and the correct use of grammar. Bookkeeping skills and ability to apply advanced mathematical concepts. Multitasking ability and strong interpersonal skills. Experience with governmental fiscal operating procedures. Training in ALICE school safety process. Documented evidence of a clear criminal record (FBI and BCI). Duties and Responsibilities Below are representative duties. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions. Performs secretarial and administrative support functions. Organizes and maintains functional filing systems (electronic and hard copy) that ensures the safe retention of office records. Keeps materials properly filed to maintain an orderly office. Uses the computerized accounting system (USAS) and electronic purchase requisitions/purchase orders system (SC View) to prepare complete, accurate and systematic financial records. Upholds and follows Board policies and administrative procedures in handling and calculating employee reimbursements and all parent refunds. Refers inquiries requiring policy interpretation to administrative staff. Maintains the confidentiality of and with privileged information. Prepares requisitions for the Treasurer's office and for other departments in the district as needed and when directed by supervisor. Creates and maintains vendor files. Converts and electronically disburses purchase orders after being approved by the Treasurer. Accurately and timely processes invoices for payment for weekly check runs. Processes and mails checks for the payment of authorized invoices. Reports to bank via web all checks issued/voided (Positive Pay). Issues refund checks due to overpayment of fees and other miscellaneous items. Creates vendor list and issues "payment in lieu of" checks for transportation reimbursement for students attending out of district schools. Reviews/calculates and processes reimbursements for authorized staff expenses. Completes bank deposit slips and delivers deposits to bank twice weekly or as needed. Contacts vendors for W-9 Forms and records required information for tax reporting purposes. Prepares 1099 Forms at calendar year end. Mails forms to vendors and submits reports to the IRS. Files miscellaneous 1099 reporting as required such as RITA Form 17 or other required. Reports to IRS, new hire independent contractors, which are paid $2500 or more in a calendar year. Keeps up with materials for storage/electronic filing. Works with the Treasurer to periodically discard archived records following the records retention and disposal schedule adopted by the Board. Scans records and processes paperwork for reimbursable district expenses. Tracks student activity account expenditures. Informs the Treasurer about spending variances over/under budget. Works cooperatively with auditors in providing all accounts payable related materials during the audit process. Reconciles petty cash accounts for central office and all district buildings. Assists building principals and administrative assistants as well as departments with financial reports such as how to run a Budget Summary, Financial Detail Report, look up available budgets, cash, revenue and expense accounts. Distributes office and interdepartmental mail and faxes for the Treasurer's office. Helps prepare special mailings. Serves as a backup to Payroll Officer and Assistant Treasurer as needed. Monitors changes in the regulations that govern the manner in which data is collected, recorded, and reported. Attends training programs to keep current with software modifications. Distributes updated information. Keeps current with advances in office technology. Updates office procedures. Participates in staff meetings and professional growth activities as directed. Accepts responsibility for personal decisions and conduct. Strives to develop rapport and serve as a positive role model for others. Acts as administrative assistant for the treasurer. Performs other specific job‑related duties as directed. Follows up on uncashed checks consistently and handles them as needed. Voids and reissues checks as needed. Promotes a favorable image of the school district. Reports evidence of suspected child abuse as required by law. Required Knowledge, Skills And Abilities Demonstrates professionalism and maintains a positive work attitude. Takes the initiative to identify and solve problems independently. Works cooperatively to support a successful team effort. Effectively uses verbal, nonverbal, writing and listening skills. Completes detailed paperwork accurately. Reacts productively to interruptions and changing conditions. Operates office equipment efficiently and accurately. Lifts, carries, and/or moves office supplies and equipment. Maintains an acceptable attendance record and is punctual. Travels to meetings and work assignments. Interacts with others politely and respectfully. Working Conditions Potential for interactions with disruptive and/or unruly individuals. Exposure to adverse weather conditions and seasonal temperature extremes. Duties may require operating and/or riding in a vehicle. Duties may require prolonged use of a computer keyboard and monitor. Duties may require working under time constraints to meet deadlines. Duties may occasionally require working during the evening/weekends. Potential for exposure to blood borne pathogens and communicable diseases. Performance Evaluation Job performance is evaluated according to the policy provisions adopted by the Twinsburg City School District Board of Education. The Twinsburg City School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events. #J-18808-Ljbffr Twinsburg City School District