Administrative Assistant

Administrative Assistant – Resource PlanningSouthern Company Services, Integrated Resource Planning DepartmentAlabama Power, Resource Planning DepartmentThis position will be located at APC Headquarters in Birmingham, ALJOB SUMMARYThis position will provide administrative support for the SCS Integrated Grid Planning and APC Resource Planning departments. The successful candidate will be expected to work in multiple locations within the APC Headquarters and handle all aspects of administrative support for the two departments, including direct support for the department directors, managers, supervisors and their staff, as needed. In addition, the position will work with the executive assistants and other administrative assistants within the System Planning organization. The position will have a dual reporting relationship to the Integrated Resource Planning director and the APC Resource Planning director.JOB QUALIFICATIONSEducation:High school diploma requiredAssociate or Bachelor's degree preferredSecretarial/administrative certification (Certified Administrative Professional or similar) a plusExperience:Two years of recent administrative experience supporting people including travel and meeting arrangements, expense and invoice processing, time keeping, and calendar managementProficiency in Microsoft Office products including Outlook, Teams, Excel, Word, and PowerPointExperience working in a corporate office settingExperience working with all levels of management is highly preferredKnowledge, Skills, and Abilities:Must exhibit a mindset and behaviors consistent with Southern Company's values of safety, intentional inclusion, act with integrity, and superior performanceMust exhibit ethical behavior and maintain confidentiality, integrity, and a high level of professionalism at all timesDemonstrated exceptional professional communication and interpersonal skillsAbility to take initiative and personal responsibility in handling all details of the jobAbility to prioritize work and to be adaptable to shifting prioritiesTeam player who maintains a positive attitude and commitment to providing excellent customer serviceAbility to work in a hybrid work environment, supporting employees in the office as well as communicating with employees working remotely.MAJOR JOB RESPONSIBILITIESAdminister time reporting for the departmentsMaintain office supplies and an orderly, safe work environmentMake travel arrangements for department directors and staff as neededProcess invoices and expense statementsSchedule meetings and make meeting arrangements such as room setup, managing invitations, and meal arrangements as neededProvide calendar management and support for the department directors, proactively identifying conflicts and resolving with the directors as necessaryServe as back up to other functional areas within System Planning when requiredOther administrative items as identified or assigned