Secretary

Secretary Position The City of West Sacramento is seeking a dependable, organized, and customer-service-oriented Secretary to provide administrative and clerical support within the Public Works Department. This is an entry-level administrative position that is well suited for an individual who enjoys working in a professional office environment, supporting a team, organizing information, and ensuring that routine administrative processes are completed accurately and efficiently. Under direction, the Secretary performs a variety of clerical and administrative duties in support of department operations. Responsibilities may include answering phones and responding to inquiries, scheduling meetings and appointments, maintaining files and records, entering and organizing information, processing invoices and related paperwork, and assisting staff and members of the public. The ideal candidate will be organized, dependable, detail-oriented, and comfortable learning new procedures and computer systems. The position requires the ability to prioritize multiple assignments, follow established procedures, communicate effectively with a variety of individuals, and maintain a professional and courteous manner when interacting with the public, vendors, and City employees. Successful candidates will demonstrate strong attention to detail, basic computer and office skills, good written and verbal communication, and a willingness to learn the specific administrative processes and procedures of the department. They will have a positive attitude and willingness to be flexible in assisting with other duties as assigned that may deviate from typical established daily assignments. The ideal candidate will possess some or all of the following: Previous experience working in an office, clerical, administrative, or customer-service environment. Experience processing invoices, purchase orders, receipts, or other financial or administrative documents. Familiarity with maintaining records, data entry, and organizing information. Experience using Microsoft Office or similar computer applications, including word processing, email, spreadsheets, and calendars. Strong attention to detail and the ability to identify missing or incorrect information. Ability to organize and prioritize multiple assignments while meeting established deadlines. Professional and courteous communication skills when interacting with coworkers, supervisors, vendors, and members of the public. Ability to learn and follow established policies, procedures, and department-specific processes. Experience working with confidential or sensitive administrative information. Experience in a public agency, municipal, construction, utilities, maintenance, or other operational environment is desirable but not required. Join the City of West Sacramento and unlock a world of exceptional benefits! We invite you to explore our comprehensive benefits package, tailored to support your well-being and professional growth. Our benefits package includes not just the essentials, but also unique perks that set us apart. Enjoy the peace of mind that comes with pet insurance for your furry family members. Stay fit and healthy with our discounted gym memberships. Take advantage of our voluntary benefits that allow you to customize your coverage to fit your lifestyle. And when life gets challenging, our Employee Assistance Program (EAP) through Concern is here to support you with confidential counseling, work-life resources, and 24/7 support for personal and professional matters.