Montessori School Office Manager

Job Description

Job Description

Benefits:

• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

About Ladybird Montessori
Ladybird Montessori is a thriving Montessori school situated on 14.5 acres in Buda, Texas, serving children from birth through middle school. Our campus includes a working farm and numerous outdoor classroom and play spaces. We are expanding our office team and are now accepting applications for a dedicated and experienced Office Manager.

Benefits
•       Health, dental, and vision insurance
•       15 days of floating PTO
•       Paid holidays: Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Year’s Day, Good Friday, Memorial Day, and 4th of July
•       Tuition discounts for your children, if applicable
•       Room for upward mobility for fast learners who take initiative and grow into additional administrative responsibilities
Please note: This position works year-round, including during teacher holidays.

Requirements
•       Must be at least 25 years of age
•       Fingerprint background check required
•       CPR/First Aid Certified
•       High School Diploma or GED required; Bachelor’s degree preferred
•       Minimum two years of administrative experience in a school, childcare, or similar setting, with 3 professional references who can confirm that experience
•       Background knowledge of DFPS Minimum Standards with ability to demonstrate that knowledge during the interview process
•       Proficient with Windows operating systems and Google Workspace (Docs, Sheets, Calendar, etc.)
•       Confident creating and maintaining a variety of spreadsheets — spreadsheet creation will be part of the interview process
•       Experience working with children ages 8 weeks–15 years; this position serves as a backup substitute in emergency situations
•       Must be friendly, outgoing, and skilled at working with a wide range of people
•       Must be a self-starter, strong problem-solver, and possess excellent time management skills
•       Proficient operating a copy machine, laminator, and other office equipment, including basic troubleshooting
•       Must be prepared for a working interview that includes completing real office tasks

Key Responsibilities

•        Oversee all DFPS Minimum Standards compliance, conduct daily grounds checks, coordinate with the Groundskeeper, and ensure the school consistently exceeds inspection standards with zero infractions. DFPS Compliance:
•        Maintain the school supply inventory and place orders for delivery or coordinate with the Director for items that must be purchased in person. Supplies & Inventory:
•        Manage the school’s Google Calendars (events, time-off requests, staff birthdays, etc.), send timely reminders to staff and parents, and produce a monthly events newsletter in collaboration with the Staffing Coordinator. Calendars & Communications:
•        Create and maintain organized files for student and staff records, ensuring accuracy and timeliness. The Admissions Director assists, but this role provides final oversight. Student & Staff Records:
•        Quickly learn and maintain proficiency in platforms including Transparent Classroom, ADP Time, Brightwheel, Canva, and ADP. Periodically review the work of other office staff for accuracy and timeliness. Technology & Apps:
•        Manage the daily staffing schedule and ensure all shifts are covered. A work phone is provided; some coordination may occur outside of standard hours. Staffing Schedule:
•        Monitor employee hours in ADP, track tardiness, absences, and unapproved overtime, and notify the Head of School when intervention may be needed. Timekeeping & HR Support:
•        Assist the Head of School in planning, organizing, and executing school fundraisers and events, leading a team of office staff, volunteers, and interns. Events & Fundraising:
•        Provide oversight and support to the Admissions Director, Nature Coordinator/Groundskeeper, Office Assistant/Floater, parent volunteers, and interns. Office Supervision:
•        Manage a high volume of email, phone, and in-person correspondence in a timely and professional manner. Communications:
•        Help maintain a clean and organized office environment, including sweeping, vacuuming, trash removal, and maintaining the staff bathroom. A weekend cleaning crew and Office Assistant also contribute. Light Housekeeping:

Schedule & Flexibility
Standard hours are Monday–Friday, 7:00 AM–3:30 PM. However, flexible availability is essential. This position may require:

•       Covering shifts between 7:00 AM–6:00 PM if a staff member calls in and no other coverage is available

•       Occasional evenings or weekends for events, professional development, parent nights, or project deadlines

This is a salaried position. Strong time management is essential — work must be completed regardless of how long it takes. Please only apply if you have a demonstrated track record of managing competing priorities effectively.

We look forward to meeting you!