Event Coordinator

The Role

Our client is a well-known tech brand and is looking to hire a Special Events Coordinator supports the Experience Marketing team in planning and executing both live and virtual events that engage enthusiast communities and elevate a leading consumer brand. Reporting to the Senior Special Events Manager, this person will manage logistics, vendor coordination, and onsite operations while assisting with budgeting and event setup. This role requires strong organizational skills, attention to detail, and a passion for creating memorable experiences in a dynamic, fast-paced environment.

Responsibilities

• Support planning and execution of live and virtual events, including flagship activations, ensuring seamless logistics.
• Manage schedules, track milestones, and assist with budgeting, invoicing, and vendor contracts.
• Coordinate event setup, onsite logistics, inventory, troubleshooting, and volunteer staff support.
• Liaise with vendors, talent, production teams, partners, and other stakeholders to manage deliverables.
• Collaborate with marketing teams on event promotion and alignment with brand goals.
• Organize travel, hospitality, registration, and onboarding for guests, talent, and internal teams.
• Support event technology setup, livestreaming, tournament hardware, and broadcast logistics.
• Monitor event metrics, collect feedback, and recommend process improvements.
• Communicate clearly and adapt quickly to deliver operational excellence throughout all event phases.
• Assist with contingency planning and resolve last-minute onsite issues promptly.
• Stay current on industry trends, technologies, and best practices.
• Ensure regulatory, safety, and accessibility compliance across event operations.

Qualifications

• 13 years of experience, ideally in video gaming, esports, entertainment, events, or a related industry.
• Strong understanding of and enthusiasm for gaming, live events, or community-driven brand experiences.
• Experience supporting live and virtual events, tournaments, or brand activations.
• Strong project coordination skills with the ability to manage multiple priorities and deadlines.
• Experience assisting with budget tracking and expense management.
• Exposure to vendor, partner, or agency collaboration for events.
• Familiarity with livestreaming platforms, event production, and broadcast technology.
• Strong cross-functional collaboration and communication skills.
• Ability to work flexible hours, including evenings, weekends, and travel as needed.

Education

• Bachelors degree from an accredited college or university, or equivalent practical experience.

Additional Details

• Hybrid schedule with 3 days onsite per week.
• Strong likelihood of extension beyond the initial term.
• Occasional weekend event support may be required.