Administrative Assistant (Project Coordinator)

Job Description

Job Description

SEA, Ltd. is a nationally recognized forensic engineering firm, with over 55 years of industry experience. We find the "why" when things fail. Our primary clients consist of attorneys, insurance companies and manufacturers. We are seeking an Administrative Assistant (Project Coordinator) to work in-office, in our Rolling Meadows office. This position will support a busy team of technical professionals (largely engineers). Previous legal experience (paralegal, legal assistant or similar) is preferred but professional office experience is required. Qualified candidates will have demonstrated strong attention to detail and follow-up.

Essential Job Functions & Responsibilities:

• Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projects
• Responsible for document proofreading and letter composition
• Maintaining and coordinating engineers' schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules
• Uploading images and documents to electronic files
• Handles verbal and written client communications
• Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge
• Maintains office files and databases
• Spreadsheet creation, data entry and manipulation
• Manage meeting and lab exam scheduling, both in-person and virtually
• Provide back up support for performing conflict checks
• Serve as receptionist as needed Answer in-bound telephone calls
• Assist with time and cost entry and reviewing of invoicing
• Regular and predictable physical presence in the office

Position Requirements:

• Bachelor's degree preferred but commensurate experience is considered
• Paralegal, Legal Assistant or Legal Secretary experience highly preferred
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign
• A minimum of five (5) years of professional office experience
• Proactive approach to workflow
• Ability to pivot between tasks as priorities change quickly
• Ability to perform essential functions in a cyber-secure environment
• Excellent writing skills and proofreading skills
• Strong attention to detail
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills

Physical Requirements:

• Ability to lift 20 lbs.
• Ability to communicate with colleagues and clients
• Ability to answer phones
• Ability to maneuver around the office
• Ability to file folders
• Ability to use a computer/keyboard

Benefits:

• Two medical plan options
• Dental & vision coverage
• 401(k) with company match
• Paid vacation, sick days and holidays
• Company-paid STD, LTD and life insurance

*Compensation for this role is based on a candidate's education, skills, and relevant experience. For qualified candidates, the anticipated pay range is $29.00 to $32.25 per hour.

S-E-A places a strong value on employee health and wellness across the company. As part of this commitment, S-E-A offers several benefits aimed at health and wellbeing, such as medical, dental and vision plans, company-paid vacation, holiday and sick leave, parental leave, company-funded HSA, an employee assistance program and a wellness rewards program. Additionally, most offices have an on-site workout facility.