Receptionist

Job Description

Job Description

Specific responsibilities include:

Reception

• Answering and directing phone calls
• Greeting and assisting guests
• Coordinating communications
• Providing administrative support to management and other departments as needed
• Tracking guest/ vendor log
• Opening and distributing mail/ checks appropriately
• Distribution of incoming faxes

Administrative Assistant

• Assist anyone in management as needed
• Purchasing office, cleaning & café supplies
• Maintain supplies and the supply closet
• Help coordinate new hire lunches
• Coordinate contacting sharp with copier issues/supplies
• Screen candidate resumes as requested
• Complete I9’s and onboarding as requested

Required Education and Experience:

• High School Diploma or GED, required. Associate or bachelor’s degree (preferred).
• Minimum of 3 years of experience in an office setting with experience dealing with visitors, customers from all levels
• Able to use necessary office equipment to perform job (copier, fax, computer, etc.)
• Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and other computer programs associated with the business
• Experience working with multiple leaders and multiple projects simultaneously
• Experience meeting deadlines and prioritizing workload

Key Competencies:

• Critical thinking and problem-solving skills
• Planning and organizing
• Decision maker
• Exceptional Communication skills
• Proven experience in people management
• Maintain confidentiality at all levels for the president, team members and the company.

Supervisory Responsibility - This role does not have supervisory responsibilities.

Work Environment - this job operates in a clerical office setting. This role routinely involves using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work - this is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel – on occasions for trainings held outside of the office or to participate in company sponsored event.

Additional Eligibility Qualifications - must pass a background check and drug test

Other Duties - note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About Federal Signal:

Federal Signal Corporation (NYSE: FSS) provides products and services to protect people and our planet. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit:

The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at View email address on ziprecruiter.com. All other applications must be submitted online.