Family Office Coordinator

Job Description

Job Description

ICBD is a robust business incubator focused on private investment and business development, supporting exceptional companies in healthcare, technology, and beyond.

We manage a growing portfolio of high-performance businesses united by a shared commitment to people, operational excellence, and long-term value creation. But we’re not just building businesses. We’re building a legacy of leadership, innovation, and purpose.

Joining ICBD means you'll be part of the team behind some of the fastest-growing companies in healthcare, technology, and business services. We are proudly self-funded, committed to sustainable growth, and led by visionary thought leaders, including our CEO and Founder, the 2024 Ernst & Young U.S. Entrepreneur Of The Year® National Overall Award winner.

Our most visible success is ABA Centers, a revolutionary leader in autism care and diagnostics, ranked #5 on the Financial Times “The Americas’ Fastest-Growing Companies 2026” list, following 2025’s No. 1 ranking.

The ICBD portfolio includes these dynamic organizations united by strategic vision, operational expertise, and unwavering commitment to excellence:

1. ABA Centers – The leading provider of autism care in the U.S., with 13 regional brands and 70+ operating areas.
2. GateHouse Treatment – A comprehensive network of substance use disorder programs that address the full spectrum of recovery needs from medical treatment to supportive housing and respite services.
3. Marquis MD – A concierge medicine concept redefining healthcare by prioritizing convenience, connection, and care powered by advanced technology.
4. Exact Billing Solutions – Innovative revenue cycle management and advanced billing support systems for healthcare providers.
5. Curative AI – A next-generation platform using AI to disrupt and transform the healthcare system by providing new solutions for revenue cycle management, scheduling, medical documentation, clinical and diagnostic support, and more.
6. The Christopher M. Barnett Family Foundation – The philanthropic heart of ICBD, advancing programs that address autism care, food insecurity, homelessness, women’s empowerment, and underserved children.

Recognition & Awards

At ICBD, our commitment to operational excellence, ethical leadership, and transformative care has earned us recognition across industries. Our portfolio companies and leadership team have been honored with multiple awards, including:

1. Inc. 5000 – 25th Fastest-Growing Private Company in America (2025).
2. Financial Times – #5 on “The Americas’ Fastest Growing Companies.”
3. EY Entrepreneur Of The Year® U.S. Overall.
4. South Florida Business Journal’s Top 100 Companies.
5. Florida Trend Magazine’s 500 Most Influential Business Leaders.
6. Inc. Best in Business, Health Services.

We are seeking a Family Office Coordinator (FOC) to support the Chairman and serve as a trusted operational hub within a confidential, fast-paced family office. This is a unique opportunity to work closely with an accomplished founder and an inner-circle team, ensuring the day-to-day rhythm of the office runs smoothly while priorities across business and personal needs stay aligned, organized, and executed with precision.

The ideal candidate is polished, discreet, and relentlessly dependable, thriving in high-trust environments where details and confidentiality matter equally. They will coordinate complex logistics, manage sensitive information, support cross-functional partners (EA, household staff, drivers, security, and external vendors), and anticipate needs before they surface. This is a role for someone who brings calm, structure, and follow-through to a moving target, and who can shift seamlessly between strategic support and hands-on execution without needing the spotlight.

What You’ll Be Doing

Family Office Operations & Stakeholder Collaboration

• Collaborate with accounting, finance, legal, and other key stakeholders on family office initiatives.
• Manage special projects, including due diligence for asset purchases and residential renovations.
• Oversee vendor management, handling accounts receivable, payables, and contract administration.
• Provide additional support to the Chairman’s Office and household team as needed.
• Receive direction from multiple stakeholders, prioritize effectively, and ensure strategic transparency.
• Engage in special projects at the direction of the Office Team or Shareholder Services.

Meeting & Event Coordination

• Prepare for in-person or online meetings: set up technology, direct stakeholders, confirm attendance, and provide refreshments.
• Conduct meeting preparation, including confirming responsibilities and ensuring all materials are provided in advance.
• Coordinate events with the corporate events team.
• Plan and coordinate personal events including catering, décor, RSVPs, and other event-related details, leveraging corporate events support as needed.
• Manage personal tickets for events, ensuring stakeholders and the Chairman have necessary access.

Office & Documentation Management

• Maintain office supplies and manage digital documentation and filing systems (e.g., SharePoint, OneDrive, Dropbox).
• Build and maintain a comprehensive office manual documenting workflow and responsibilities.
• Manage accounts payable: prepare and submit weekly expense reports through COUPA for CEO, Chief of Staff, and CEO Office Team expenses.

Household & Personal Asset Coordination

• Help maintain Chairman’s and family assets, including homes, planes, boats, cars, art, jewelry, books, and collectibles.
• Coordinate with vendors to complete acquisitions and purchases of personal items on behalf of the Chairman and family.
• Ensure cars, boats, and other assets are positioned and available as required.

Gifting & Travel Support

• Collaborate with the Chairman on personal and professional gifting programs: research, acquire, wrap, send, and track gifts.
• Advance the Chairman on trips to ensure all details are managed prior to arrival.
• Assist the Chairman’s family with personal needs, including travel arrangements, school-related tasks, and appointments.

Professional Standards & Confidentiality

• Represent the Chairman and Chairman’s Office with professionalism, effectiveness, and kindness.
• Protect the privacy of the Chairman and family with the utmost discretion.
• Rotate weekend “on call” schedule with other members of the CEO and family.
• Regularly perform weekend, early morning, and evening work as required.
• Work as a contributing member of the Chairman’s Office team and assist with tasks or projects as needed.

Requirements

Education and Work-Experience Requirements

• Bachelor’s degree preferred; equivalent experience considered.
• 5+ years of experience in administrative coordination, executive support, or family office/household management.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proven ability to maintain confidentiality and exercise sound judgement.
• Proficiency with Microsoft Office Suite, SharePoint, OneDrive, Dropbox, and COUPA (or similar expense management software).
• Strong interpersonal skills with the ability to collaborate across diverse teams and stakeholders.
• Flexibility to adapt to changing priorities and work outside standard business hours.

Benefits

• 21 paid days off (15 PTO days increasing with tenure, plus 6 paid holidays)
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Medical, dental, vision, long-term disability, life insurance, AD&D insurance, and GAP Plan (TransAmerica)
• Generous 401(k) with up to 6% employer match
• 100% employer-paid maternity/paternity leave for up to 5 weeks
• Tuition reimbursement up to $2,500 per semester
• EAP (unlimited counseling 24/7), BeyondMed (discounts on wellness and elective healthcare services), PerkSpot (discounts on top brands), Pet Insurance (Nationwide), and On the GoGa wellbeing hub

ICBD is an Equal Opportunity Employer and is committed to building an inclusive workplace free from discrimination. We make employment decisions based on qualifications, merit, and business needs, and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

CBD participates in the U.S. Department of Homeland Security E-Verify program.

We are committed to providing reasonable accommodation for qualified individuals with disabilities throughout the hiring process and employment. If you require assistance or accommodation, please let us know.