Office Manager/Executive Assistant

Job Description

Job Description

Office Manager / Executive Assistant Job Description

The Office Manager / Executive Assistant serves as the operational backbone, executive gatekeeper, and culture coordinator for Marquee Sports Network. Providing high-level, confidential support to the Executive Team, this multi-faceted role independently oversees daily office administration, human resources workflows, partner events, and payroll administration. The ideal candidate thrives in a fast-paced environment, exhibits meticulous attention to detail, and is able to balance executive support, HR and payroll duties with hands-on facility coordination

Key Responsibilities

Office Administration & Executive Support

• Provide high-level administrative support to the executive team with absolute confidentiality, managing challenging calendars, booking travel, processing expenses, and composing correspondence.
• Monitor incoming communications for executive leadership, independently managing responses, prioritizing daily tasks, and resolving operational challenges on their behalf.
• Submit authorized corporate wire transfers for CFO approval and manage platform administration for critical accounts including Zoom, Uber for Business, DocuSign, Amazon for Business, and operational Smartsheets.
• Act as the system administrator for the new expense reporting program, working closely with the CFO to manage reporting configurations, user compliance, and financial tracking needs
• Act as the primary liaison for stadium operations and security, coordinating building IDs, parking access, and corporate updates.
• Manage work orders and office repairs, collaborating with external vendors and stadium partners to oversee all daily office maintenance.
• Oversee facilities management, including business license renewals, code compliance, and employment law postings.

• Manage shared kitchen facilities, partnering with co-tenants to optimize shared vendor expenses and maintain office space standards.
• Coordinate the distribution of sports season tickets, managing custom tracking frameworks and request workflows.

Primary Payroll Administrator

• Process end-to-end payroll, including timecards, PTO allocations, merit increases, bonuses, and severance payouts in ADP.
• Monitor local labor laws, execute scheduled minimum wage adjustments, and submit annual ACA compliance data.
• Track seasonal stadium ticket usage to calculate, audit, and submit year-end employee tax fringe metrics to the CFO.

Human Resources Operations

• Manage system configurations, benefits, and time-off policies directly in the PEO platform.
• Manage employee onboarding and offboarding, including workspace prep, IT provisioning, account setups, asset collection, and security access.
• Maintain recruitment and performance dashboards, standardize candidate communications, and schedule annual review timelines.
• Oversee compliance screening processes for all staff, including background checks, drug screenings, and I-9 verifications.
• Organize administrative logistics, schedules, and agendas for annual benefit renewals.

Event Planning

• Plan, budget, and execute internal staff milestones, off-site client events, board meetings, and high-touch stadium suite hospitality experiences within cost guidelines.
• Direct logistics for large-scale, out-of-state client activations, including booking flights, securing hotel blocks, arranging venue buyouts, negotiating catering contracts, and managing transit vouchers.
• Partner with the charity foundation departments to coordinate stadium tours and facilitate premium bid-on client experiences.

Qualifications & Skills

Required

• 5+ years of experience as an Executive Assistant, Office Manager, or Operations Coordinator, supporting C-suite or VP-level leadership.
• Direct experience running payroll networks accurately, navigating PEO platforms (ADP preferred), and utilizing Smartsheet alongside other tracking platforms to build custom files and tools.
• Proven ability to handle highly sensitive compensation details, confidential financial records, and executive communications with professional discretion and judgment.
• Strong track record of orchestrating corporate events, including travel, catering, and budget management.
• Experience managing and tracking sports ticket distributions and request workflows.
• Familiarity with stadium facility operations, venue security protocols, and specialized industry software (such as WideOrbit)
• A passion for sports with a background working in broadcast media, or sports entertainment industries a plus.

Base salary offers for this position may vary based on factors such as skills and relevant experience. We offer the following benefits: Medical, Dental, Vision, Life Insurance, 401k plan with employer match, Short-and Long-Term Disability, Holidays, Personal Days, Vacation, and more.

ABOUT MARQUEE SPORTS NETWORK: Marquee Sports Network is the exclusive, award-winning home of the Chicago Cubs (MLB) and a proud partner of the Chicago Bears (NFL). Marquee Sports Network is also home to select college and high school sporting events, and community programming.

Named the RSN of the Year in 2023 and 2024 by Cynopsis Media, Marquee Sports Network provides innovative and exclusive year-round regional sports coverage through WatchMarquee.com and the Marquee Sports Network App, accessible at home or on the go through connected TV platforms (Roku, Apple TV, Amazon Fire TV, Samsung TV) and mobile/tablet devices (iOS, Android). For more information, visit MarqueeSportsNetwork.com/About.