Executive Assistant & Administrative Coordinator

Executive Assistant & Administrative Coordinator

Named "Best Custom Suit" by Chicago Magazine , Balani is the premier custom clothier for pro athletes in the NFL, NBA, and NHL, as well as musicians and TV personalities nationwide. We are seeking a polished, proactive, high-ownership Executive Assistant & Administrative Coordinator to support our Vice President in Chicago. In this role, you will take the lead on managing key projects, executive communications, and showroom workflows.

What You'll Do

• Elevate the client experience: Welcome incoming guests with genuine warmth, manage client inquiries, and oversee appointment scheduling.
• VIP event planning & support : Plan and execute high-touch VIP client events, assist with local marketing efforts, and manage special showroom projects from concept to completion.
• Executive support: Monitor and triage the Vice President's inbox, flag priorities, draft polished brand communications, and manage complex calendars for meetings, events, and appointments.
• Showroom logistics: Coordinate incoming and outgoing luxury garments, track inventory, and partner directly with our vendors to ensure seamless quality.
• Merchandising & presentation: Uphold a pristine, immaculate showroom environment, fully stocked with inventory, accessories, and supplies.
• Showroom operations: Maintain precise client records in our CRM, manage daily communications, and handle the organizational logistics that keep the showroom running smoothly.

What We're Looking For

• 3+ years of experience as an Executive Assistant, Administrative Coordinator, or high-level operations professional.
• Relentless attention to detail: You hold yourself to a high standard, love an organized day, and take genuine pride in flawless execution.
• Proactive problem solver: You anticipate needs instinctively, operate independently, and bring a calm, systems-oriented mindset to a dynamic environment.
• Tech fluency: Confident with CRM systems, Google Suite, Microsoft Office, and AI tools.

Compensation & Benefits

• Salary: $60,000-$75,000 / year
• Benefits: Medical, Dental, Vision, 401(k), and Life Insurance.
• Status: Full-time, exempt, in-person
• Opportunity for growth: As a fast-growing luxury brand, we prioritize internal advancement for driven team members looking to build a long-term career in luxury retail and sales operations.