Administrative Coordinator 3 WAE

Government Jobs

About This Job

This is a part-time position located at the State Museum in New Orleans, LA. This position is essential to maintain the efficiency and professionalism of the administrative office of the Presbytere. This position serves as the primary point of contact for the administrative office, managing the museum's main phone line. This position will also perform key financial and administrative support tasks such as posting accounts payable invoices, issuing cash disbursements, mailing vendor checks, maintaining invoices and expense records, reconciling ledgers and completing bank reconciliations, etc. The Louisiana State Museum's collections and educational programs stimulate awareness and appreciation of our state's rich and diverse history and culture. An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Minimum Qualifications

Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties And Other Information

Job Duties:

Manage the museum's phone lines and process incoming calls.
Field questions about the museum hours, parking, exhibits, tickets, etc.
Welcome visitors, vendors, and contractors to the LSM and assist them with direction or connecting with staff.
Process incoming and outgoing mail.
Post Irby Trust accounts payable in accounting software.
Issue cash disbursements in accounting software and mail vendor payments.
Research outstanding payables inquiries.
Maintain invoice and expense records.
Reconcile Accounts Payable ledgers with the General Ledger.
Prepare Irby Trust monthly bank reconciliations.
Support the Executive Assistant with board and committee work.
Prepare correspondence and arrange New Orleans staff meetings.
Serve as a relief Ticket Information Coordinator.
Provide support for museum functions and special events.

Position-Specific Details:

Location: This position is based in New Orleans, LA.
Appointment Type: This position will be filled as a part-time Classified WAE, limited to 1,245 working hours in a 12-month period. Starting hourly pay varies, depending on experience.
Work Schedule: This is a part-time position that reports in-office. This position may be required to work evenings, weekends, and/or holidays.
Compensation: Compensation offered will be dependent on level of experience and/or certification, so please be sure to include all education and work experience for consideration.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The Office of the Lieutenant Governor and the Department of Culture, Recreation, and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Phone: View phone number on click.appcast.io

View email address on click.appcast.io

Government Jobs

Apply

Vacancy posted 2 days ago

Similar jobs that could be interesting for youBased on the Administrative Coordinator 3 WAE in New Orleans, LA vacancy

ADMINISTRATIVE COORDINATOR 2/3
...Administrative Coordinator In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana... ...may be filled as an Administrative Coordinator 2 or 3. Overtime Requirements: For every election cycle, the selected...
Suggested
Work at office
Louisiana.gov
Marrero, LA
3 days ago
Administrative Coordinator 3
...generate insights and inform decisions. Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours... ...ensuring submitted information is complete and accurate and coordinating with record originators to resolve discrepancies. Issues,...
Suggested
Bank staff
Work at office
LDH-Office of Public Health
New Orleans, LA
3 days ago
Executive Administrative Coordinator of Operations
$24 - $32 per hour
...Executive Administrative Coordinator of Operations New Orleans Restoration Properties (NORP) is seeking a highly organized, collaborative, and... ...Administrative Construction Operations Coordinator Qualifications ~3+ years of administrative, operations, or construction...
Suggested
Full time
Apprenticeship
Work at office
Monday to Friday
New Orleans Restoration Properties
New Orleans, LA
4 days ago
Senior Administrative Program Coordinator
The Senior Administrative Program Coordinator assists in managing programming and activities, including weekly program logistics, alumni support, and overseeing... ...Experience: High School Diploma or Equivalent and three (3) years of office management and/or program coordination...
Suggested
Local area
Weekend work
Afternoon shift
Tulane University
New Orleans, LA
3 days ago
Administrative Coordinator
...the Southeast region with additional offices in Mississippi, Tennessee, and Alabama. About the Role We’re looking for an Administrative Coordinator that will work with cross-functional teams to provide administrative support for all RNGD projects and business endeavors...
Suggested
Daily paid
For subcontractor
Rngd Llc
Metairie, LA
16 hours ago
Administrative Coordinator
...Administrative Coordinator Location: 3516 Hessmer Avenue, Metairie, LA, 70002, United States Job Category: Office Administration, HVAC, Plumbing Industry: Administrative Coordinator, HVAC, Plumbing Employee Type: Full-Time Non-Exempt Manage Others: No...
Full time
Work at office
Regional Mechanical Services (RMS), LLC
Metairie, LA
23 hours ago
Administrative Coordinator
...levels of membership when they call or communicate through other means, as well as in-person at Chamber events. Responsible for all Administrative processes required to keep the Chamber’s office in order. The person in this position acts as the liaison with the Board of...
Temporary work
Work at office
The New Orleans Tribune
New Orleans, LA
16 hours ago
Office Manager
...What We’re Looking For ~ High School Diploma or equivalent; Associate’s or Bachelor’s Degree in Business Administration, Accounting, or a related field preferred. ~3+ years of experience in office management, bookkeeping, or administrative roles. ~3+ years of...
Full time
Work at office
Skillcloud Hcm Solutions
New Orleans, LA
16 hours ago
Office Manager (Part-Time)
$55.83k
...meeting space and event needs and collaborate with colleagues to coordinate events. Compose and distribute imperative office... ...qualifications to be considered for the role. ~ Minimum of three (3) years' experience managing office operations; and ~High school...
Hourly pay
Part time
Work at office
Relocation
Flexible hours
Weekend work
Afternoon shift
Southern Poverty Law Center
New Orleans, LA
16 hours ago
Executive Administrative Coordinator - Specific Locations
$64.2k - $116.4k
...your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality...
Summer holiday
Work at office
Flexible hours
EY
New Orleans, LA
3 days ago
Bookkeeper & Office Manager
...Office Manager, this role ensures efficient administrative operations, from procurement of office supplies to meeting coordination and schedule management. Adherence to processes... ...also considered. Experience: Minimum of 3-5 years of experience in bookkeeping. At least...
Full time
Work at office
Craft Kettle
New Orleans, LA
3 days ago
Administrative Coordinator
...A leading energy company is seeking an Asst - Administrative, Sr. in New Orleans, Louisiana. This role requires providing multifaceted administrative support including scheduling, correspondence management, and maintaining confidentiality. Ideal candidates will have 6...
Full time
Relocation
Entergy
Harahan, LA
16 hours ago
Administrative Coordinator
...The Louisiana Secretary of State's Registrar of Voters Office seeks an Administrative Coordinator to help administer voter registration laws, maintain voters rolls, and support election operations. This role requires organization, detail-orientation, and a commitment...
Work at office
DOS-Secretary of State
Marrero, LA
5 hours ago
Office Manager
$19 per hour
...for ensuring the office operates efficiently by coordinating communications, scheduling appointments, managing administrative functions, and supporting daily office... ...Qualifications High School Diploma or GED Three (3) or more years of administrative, clerical, or...
Full time
Work at office
Clarvida Maine
Metairie, LA
2 days ago
District Office Manager
$55k - $60k
...HR Requirements: Education and Experience: Bachelor’s degree in accounting, finance, business administration preferred, or related field. Minimum of 3-5 years of experience in bookkeeping, accounting, or a similar role. Experience with tax reporting and...
Full time
Casual work
Work at office
Local area
Afternoon shift
Southern Regional Council of Carpenters
Metairie, LA
12 days ago
Office Manager
...efficient and professional manner. You will coordinate communication within each office,... ...assisting staff with clerical work and minor administrative detail. Perks of this role 8am-5pm... ...be considered equivalent to education. 3 year or more experience with administrative...
Full time
Work at office
Weekday work
Clarvida
Metairie, LA
4 days ago
Administrative Professional - Service
$28.64k - $49.07k
...Job Title Administrative Assistant Job Description Southern University at New Orleans, a public, historically black university, empowers and promotes the upward mobility of diverse populations of traditional and nontraditional students through academic programs...
Work at office
Louisiana.gov
New Orleans, LA
3 days ago
Operations & Administrative Coordinator
...Operations & Administrative Coordinator Phoenix Prodigy Enterprise is seeking a highly organized, proactive, and dependable Operations & Administrative Coordinator to support the Founder and Chief Executive Officer and strengthen day-to-day corporate operations. This...
Contract work
For subcontractor
Work at office
LED FastStart
Metairie, LA
4 days ago
2025 NOFF Box Office Manager
$750 - $1,000 per month
...attendees/filmmakers might have. Understands safety and emergency procedures, including locations of all emergency exits. Coordinates rush line and ticket scanning process with theater manager. Works closely with projectionist and theater manager to create a “...
Full time
Contract work
Temporary work
For contractors
Self employment
Live in
Work at office
Remote work
Shift work
Night shift
Weekend work
New Orleans Film Society
New Orleans, LA
16 hours ago
Office Manager
...Orleans parish market and seeking an experienced and professional Administrator/Office Manager to join our team. We are in need of a sharp,... ...that a professional workplace is maintained. * Schedule and coordinate caregiver staff based on assessment and care plan information...
Full time
Work at office
Local area
Immediate start
Weekend work
Senior Helpers
Metairie, LA
16 hours ago
Office Manager
...Full-time Description Job Category: Administrative Support Department: Administration Position Type: Full-Time Reports to: Principal Schedule: 10 Months (School Year) + 2 Weeks; Central Office Staff The Office Manager is the primary point...
Full time
Work at office
Lycee Francais De La Nouvelle
New Orleans, LA
16 hours ago
Administrative Program Specialist A
.... Minimum Qualifications Three years of experience in administrative services; OR Six years of full-time work experience in any field... ...State Property Control Regulations and LDH/OPH policies. Coordinates property audits, conducts on-site inspections, maintains...
Full time
Temporary work
Work experience placement
Work at office
Louisiana.gov
New Orleans, LA
4 days ago
Administrative Program Specialist A
...and maximize business value. Three years of experience in administrative services; OR Six years of full-time work experience in any... ...with State Property Control Regulations and LDH/OPH policies. Coordinates property audits, conducts on-site inspections, maintains...
Full time
Temporary work
Work experience placement
Work at office
LDH-Office of Public Health
New Orleans, LA
4 days ago
Assistant Front Office Manger
$40 per hour
...build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality....
Local area
Worldwide
Night shift
Hilton
New Orleans, LA
1 day ago
Senior Manager - Vendor Management Office (VMO)
$113.1k - $208.3k
Position Summary Overview Deloitte Technology US (DT-US), an internal enterprise technology organization within Deloitte, is seeking a Senior Manager to lead the Vendor Management Office (VMO). This role serves as a strategic leader responsible for defining and executing...
Contract work
Work at office
Remote work
Work from home
Deloitte
New Orleans, LA
3 days ago
Dental Office Manager
$17 per hour
...bilingual/fluent in Spanish and English. Duties: Insurance processing, billing, and collecting. Handle Dental Office Administrative Duties. Compensation: Starting $17.00 an hour to $19.00. Salary based on experience. Perks: Signing bonus....
Work at office
Immediate start
Relocation package
Gentilly Family Dental
New Orleans, LA
26 days ago
Legal Administrative Specialist
...client file openings and time entry. Proficiency in Microsoft Office, document management systems, and legal terminology is essential. You will also process check requests and expense reports, edit bills, and ensure smooth administrative #J-18808-Ljbffr CBL Legal Talent
Work at office
CBL Legal Talent
New Orleans, LA
4 days ago
Promotions Office Administrator
...Position Summary: The Promotions Office Administrator provides support to the entire... ...and filming permissions. Support the coordination of outside film crews, documentarians, and... ...other departments, and wrap-up reports. 3. Talent Media Coordination Distribute...
Full time
Work experience placement
Seasonal work
Work at office
Local area
Afternoon shift
New Orleans Jazz & Heritage Festival
New Orleans, LA
a month ago
Temporary Administrative/Front Desk Position
$20 - $26 per hour
...seeking a highly organized and proactive Temporary Administrative Assistant to work with a client located in Metairie for 3 months. This role is essential in supporting... ..., and distributing mail and deliveries. o Coordinate conference rooms, calls, couriers, hotels,...
Hourly pay
Daily paid
Temporary work
For subcontractor
Work at office
Recruit, Staff, Hire, LLC
Metairie, LA
4 days ago
Administrative Assistant - Archdiocese of New Orleans
...Administrative Assistant REPORTS TO: Executive Assistant to the Archbishop PRIMARY LOCATION... ...for executive scheduling, coordinating diverse ministries, and maintaining the... ...High School diploma (or equivalent) with 3+ years of relevant administrative experience...
Permanent employment
Temporary work
Seasonal work
Work at office
Archdiocese of New Orleans
New Orleans, LA
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Coordinator 3 WAE. Be the first to apply!